Jr. Bookkeeper/Office Assistant

$41,600 - $49,920/Yr

Perceptual Development Corporation - Long Beach, CA

Full-time - Entry Level

Long Beach, CA

Ambulatory Health Care Services

About the position

We are seeking a tech-savvy Jr. Bookkeeper/Office Assistant with QuickBooks experience to support our full-time senior bookkeeper and administrative staff. This role is situated in our busy office, which serves as the international headquarters for our organization and a fully functioning clinic. The position offers the unique opportunity to experience the perks of a small office environment while engaging with the challenges of a large organization. The ideal candidate will be well-organized, motivated, and possess excellent people skills and attention to detail.

Responsibilities

• General journal entries
• Accounts Receivable (Client set up, invoicing, applying payments, statements, collections, currency conversions)
• Accounts Payable (purchase orders, bill pay/issue payments)
• Bank and Credit Card reconciliations
• Monthly closing (prepare all A/R, A/P & payroll to be balanced and close on time)
• Weekly financial statements
• Create Excel spreadsheets
• Year-end processes (assist in all accounting processes year-end closing for CPA)
• Maintain customer and vendor files
• Manage order inquiries via phone & email
• Handle client and subcontractor complaints and inquiries
• Check out clients in office
• Remedy shipping issues (lost packages, stuck in customs, wrong items mailed)
• Ability to handle a multi-line phone system
• Excellent phone skills, the ability to answer the phone in a timely, courteous and professional manner
• Excellent at scheduling a calendar for multiple executives
• Very detailed and organized
• Excellent verbal skills
• Good multi-tasking skills, quick to manage multiple priorities with meticulous attention to detail while keeping the front office moving seamlessly throughout the day
• Filing, updating multiple databases and other projects needed to support other team members

Requirements

• Minimum 1+ years accounting/QuickBooks experience required
• Microsoft Office Suite - intermediate to advanced
• Fundamental knowledge of standard accounting practices
• Strong customer service background
• E-commerce and tech-savvy is highly preferred
• Strong attention to detail
• Exceptional organizational, written, and verbal communication skills

Benefits

• Health insurance (100% company paid)
• Dental insurance (100% company paid)
• Paid time off
• Profit Sharing Plan