Judges Secretary 1

$47,401 - $70,721/Yr

New Jersey Courts - Elizabeth, NJ

Full-time

Elizabeth, NJ

5,001-10,000 employees

About the position

The Judges Secretary position at New Jersey Courts involves providing essential administrative support to a Superior Court Judge. The role is crucial in maintaining the workflow within judicial chambers, ensuring accurate documentation, and managing communications. The position requires a well-organized individual with strong interpersonal skills to facilitate the judge's schedule and handle various clerical tasks, contributing to the overall efficiency of the court system.

Responsibilities

• Conforming Judge's orders and decisions and maintaining the workflow in and out of Judicial chambers.
• Proofreading typed material for accuracy and correct punctuation, spelling, and grammar.
• Coordinating and communicating the Judge's schedule with division administration and case management personnel.
• Preparing and submitting local and state reports.
• Managing incoming/outgoing communications, including mail, telephone, case conference calls, and follow-up of same.
• Procuring supplies, equipment, and inventory for chambers.
• Formatting and typing charges, Judicial opinions, and other legal documents.
• Composing routine correspondence such as letters/standard replies to inquiries.
• Composing non-routine correspondence.
• Additional duties as required and assigned.

Requirements

• Three (3) years of experience in an office environment performing a variety of clerical and support services including keyboarding.
• Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may substitute for one (1) year of experience.
• Knowledge of legal terminology and working knowledge of Microsoft Office is helpful.
• Applicants must pass a typing skills examination of at least 40 words per minute.

Nice-to-haves

• Experience in preparing and analyzing legal documents.
• Transcribing information and scheduling meetings or appointments.

Benefits

• Strong opportunity for growth within the Judiciary.
• Engagement in meaningful work that impacts the public.
• Supportive work environment fostering professionalism and continuous improvement.