Judicial Administrative Assistant I

$49,462 - $49,462/Yr

State of Montana - Polson, MT

Full-time - Entry Level

Polson, MT

Administration of Economic Programs

About the position

The Judicial Administrative Assistant I provides legal and administrative office support to judges in a multi-judge district court. This role involves coordinating judicial processes, managing documentation, and ensuring the efficient operation of the court's administrative functions. The assistant will work independently after initial orientation, handling a variety of tasks that require attention to detail and adherence to legal procedures.

Responsibilities

• Types, edits, and proofreads legal and court documents for accuracy and compliance.
• Composes letters and legal documents for review and approval by judges.
• Reviews pleadings and correspondence for appropriate action.
• Drafts orders for the judge's review and communicates with various stakeholders.
• Arranges meetings and conferences, preparing agendas and materials.
• Organizes incoming paperwork to ensure timely processing of information.
• Assists with budget preparation and submits requisition information.
• Maintains calendars of case statuses and schedules for the judge.
• Screens and routes incoming calls and provides information as authorized.
• May attend and record hearings electronically.

Requirements

• Associate degree in business or clerical studies or a similar field.
• At least two years of progressively responsible legal experience.
• Experience in a legal setting is required and can substitute for the associate degree.
• Experience as a high-level assistant is preferred.

Nice-to-haves

• Knowledge of Zoom for coordinating virtual hearings.
• Ability to maintain confidentiality in work assignments.

Benefits

• Health insurance
• Loan forgiveness
• Paid holidays
• Retirement plan