Junior Accounting Specialist

Qualx Corporation - Springfield, VA

Full-time - Entry Level

Springfield, VA

Professional, Scientific, and Technical Services

About the position

The Junior Accounting Specialist at QualX Corporation is responsible for processing vendor invoices, managing accounts payable and receivable, and maintaining accurate financial records. This entry-level position involves supporting financial operations through data entry, reconciliation, and collaboration with senior financial staff to ensure compliance with regulations and company policies.

Responsibilities

• Process vendor invoices and assist with accounts payable.
• Manage accounts receivable, track incoming payments, and issue invoices to clients as needed.
• Enter financial transactions into accounting software and maintain accurate records.
• Build, update, and maintain complex spreadsheets to track financial data, budgets, and project costs.
• Perform daily and monthly bank reconciliations, addressing discrepancies.
• Assist in preparing preliminary financial statements and reports for review by the Controller.
• Support internal and external audits by preparing schedules and gathering necessary data.
• Help track and analyze departmental budgets, identifying variances.
• Ensure company transactions comply with federal regulations and company policies.
• Ensure data integrity through regular reviews, updates, and validation of financial information in spreadsheets.
• Provide general administrative support, including maintaining financial files and implementing accounting processes.
• Collaborate with the CFO and Controller on financial forecasts, budget planning, and long-term financial strategies as needed.
• Support the Director of Contracts & Procurement with administrative tasks and management for contractor and subcontractor agreements and policies.

Requirements

• Bachelor's degree in Accounting, Finance, Economics, or a related field.
• Strong proficiency in Microsoft Excel, including the ability to use pivot tables, VLOOKUP, and other advanced functions.
• Familiarity with all Microsoft Office Suite tools, especially Word and Outlook.
• Attention to detail and accuracy when working with large data sets and financial information.
• Ability to work in a structured, collaborative environment, with strong interpersonal skills for teamwork.
• Eagerness to learn and adapt to new accounting systems, processes, and software.
• Basic understanding of financial principles and accounting processes, such as accounts payable/receivable, reconciliations, and budgeting.
• Strong analytical skills with a comfort working with numbers and performing data analysis.
• Ability to prioritize tasks and manage time efficiently in a fast-paced environment.
• Ability to learn the company accounting system (Deltek) and work effectively within the system.