Junior Executive Operations Assistant

$50,000 - $65,000/Yr

Tec West - Huntington Beach, CA

Full-time - Entry Level

Huntington Beach, CA

Professional, Scientific, and Technical Services

About the position

We are seeking a highly organized and dependable Executive Operations Assistant to join our team at our Huntington Beach corporate office. This role is perfect for someone who can take charge, manage daily operations, and act as the right hand to our executive leadership. The ideal candidate will be a proactive problem solver, able to manage multiple tasks with precision and maintain a high level of professionalism. As the Executive Operations Assistant, you will act as the primary point of contact for the executive, handling day-to-day operations so the executive can focus on the strategic aspects of the real estate business. You will manage and review Excel spreadsheets to prepare information for accounting, making business-related decisions on which invoices to pay. Additionally, you will serve as the go-to person for Customer Service Representatives, providing guidance and support. Your role will also involve overseeing and reviewing team meeting data, ensuring that procedures and processes are followed. Maintaining a high level of organization is crucial, as you will act as the office manager, ensuring that all office operations run smoothly. You will handle various tasks with a "militant" approach, ensuring that deadlines are met and responsibilities are clearly defined. Providing dependable support, you will anticipate the executive's needs and shift gears quickly to address new challenges. Navigating the dynamics of a diverse team, you will understand the needs of employees with varying levels of experience and tenure. It is important to note that no personal errands, such as booking travel or handling dry cleaning, are required. Travel may be required once a year for business purposes, but no frequent travel is expected.

Responsibilities

• Act as the primary point of contact for the executive, handling day-to-day operations.
• Manage and review Excel spreadsheets to prepare information for accounting.
• Make business-related decisions on which invoices to pay.
• Serve as the go-to person for Customer Service Representatives, providing guidance and support.
• Oversee and review team meeting data, ensuring that procedures and processes are followed.
• Maintain a high level of organization, acting as the office manager.
• Ensure that all office operations run smoothly.
• Handle various tasks with a "militant" approach, ensuring that deadlines are met.
• Provide dependable support, anticipating the executive's needs and addressing new challenges quickly.
• Navigate the dynamics of a diverse team, understanding the needs of employees with varying levels of experience.

Requirements

• Proven experience as an Executive Assistant, Office Manager, or similar role, preferably in a corporate environment.
• Strong proficiency in Microsoft Excel and the ability to prepare data for accounting.
• Exceptional organizational skills, with a "class mom" approach to keeping things in order.
• Ability to take charge and manage office operations with minimal supervision.
• Excellent communication and interpersonal skills, capable of interacting with team members at all levels.
• Ability to pivot and adapt to changing priorities and demands within the company.
• Experience in managing and mentoring team members is a plus.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off