Lab Facility Operations Specialist (4483C), Bakar BioEnginuity Hub - #73223

University of California - Berkeley, CA

Full-time - Entry Level

Berkeley, CA

Educational Services

About the position

The Lab Facility Operations Specialist at UC Berkeley's Bakar Labs is responsible for managing and coordinating various operational activities and services within the life science incubator. This role supports the lab's tenants by overseeing lab space planning, equipment maintenance, and ensuring compliance with safety regulations. The specialist will also lead a team of work-study students, develop procedures, and maintain effective communication with tenants to enhance their experience in the facility.

Responsibilities

• Lead recruiting, onboarding, and directing tasks of up to 5 direct report work-study students.
• Independently monitor life cycle for scientific instruments and work to upgrade/refresh equipment when necessary.
• Manage the purchasing process for equipment, including quote, purchase, installation, and training.
• Provide proactive preventative maintenance and service contracts.
• Serve as the primary point of contact for select vendor relationships for Bakar Labs.
• Develop and monitor budget for lab supplies and select scientific instruments including associated preventative maintenance and service contracts.
• Review and track expenditures based on Lab Operations overall budget.
• Ensure the facility's basic equipment maintenance is performed, including disinfecting biosafety cabinets and cleaning centrifuges.
• Maintain signage related to equipment safety, operation, and tenant use.
• Order and oversee restocking of essential lab supplies such as dry ice and basic reagents.
• Ensure common areas are safe, organized, and ready for tenant use.
• Report any equipment or facility malfunctions and log/document activities and maintenance.
• Manage tenant access to certain specialized equipment via keycard access and/or scheduling software access.
• Communicate changes to cross-functional teams and tenants to ensure high customer service standards.
• Manage established procedures such as biohazardous waste stream management and chemical hazardous waste management.
• Provide operational support for lab equipment including biosafety cabinets and fume hoods.
• Manage routine lab safety inspections and compliance.
• Inspect hazardous waste storage areas and document findings.
• Observe and manage tenant compliance with established lab and EHS policies.
• Manage select Standard Operating Procedures (SOPs) and Work Instructions related to lab support and maintenance tasks.
• Monitor Bakar Labs Slack channels and ticketing system for tenant inquiries and triage responses.
• Plan and participate in Lab Manager's Luncheon and elicit feedback to ensure excellent client services.
• Coordinate support for current or future premium services ensuring a high level of tenant satisfaction.

Requirements

• Thorough knowledge in the areas of building space planning, codes, capacity, security, fire safety, organization and departmental principles and procedures involved in risk assessment.
• Strong interpersonal and communication skills.
• Thorough interpersonal skills including good service orientation and effective problem solving.
• Knowledge of architectural or engineering concepts.
• Thorough and effective skills to multi-task and prioritize daily activities effectively.
• Bachelor's degree in related area and/or equivalent experience/training.

Benefits

• Comprehensive benefits package including health insurance, retirement plans, and paid time off for professional development activities.