Law Office Clerk/Receptionist

$29,120 - $29,120/Yr

Law Offices Of Eric A. Shore - Philadelphia, PA

Full-time - Entry Level

Remote - Philadelphia, PA

Professional, Scientific, and Technical Services

About the position

The Law Offices of Eric A. Shore in Philadelphia, PA is seeking a full-time Legal Clerk/Administrative Assistant. This role is ideal for meticulous, organized, and professional individuals who are eager to engage with the daily operations of a dynamic law firm. The position offers an opportunity to build a career in legal administration while contributing to the success of the team.

Responsibilities

• Oversee the reception area, answer phone calls, direct queries, and maintain a welcoming, professional front-office environment.
• Assist walk-in clients and vendors, including scanning documents and assisting walk-in clients with completing paperwork.
• Answer incoming calls, address and forward calls, and voicemails, as appropriate.
• Manage mail operations meticulously, including the receiving, sorting, scanning, and dispatching of incoming mail, together with the processing of outgoing correspondence.
• Scan incoming faxes for all departments.
• Engage in regular data entry, updating databases, and maintaining meticulous records to ensure flawless case file integrity.
• Support legal staff with administrative tasks like drafting documents and preparing legal files for appointments and hearings.
• Collect and transport sensitive legal documents with an understanding of confidentiality protocols and the utmost care.
• Perform additional clerical duties such as photocopying, faxing, and filing.
• Assist the Social Security Disability/Veterans Disability practice area with ordering medical records, case development, and engage in direct communication with clients and various federal administrations.

Requirements

• High school diploma or GED.
• Previous experience in an office environment or related field preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other office software.
• Excellent verbal and written communication skills.
• Strong organizational and time management skills.
• Ability to work independently and as part of a team.
• Attention to detail and accuracy.
• Ability to maintain confidentiality of sensitive information.
• Knowledge of Social Security/ Veterans Disability processes and procedures is a plus.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance