Law Office Manager

$82,620 - $100,426/Yr

City Of Chula Vista - Chula Vista, CA

Full-time - Manager

Chula Vista, CA

Justice, Public Order, and Safety Activities

About the position

The Law Office Manager will oversee the administrative operations of the City Attorney's Office in Chula Vista, CA. This role involves planning, organizing, supervising, and coordinating various administrative functions while providing support to the City Attorney. The manager will also be responsible for supervising staff, implementing strategic plans, and improving service delivery within the office.

Responsibilities

• Plan, organize, supervise, and coordinate the administrative operations of the City Attorney's Office.
• Perform a wide variety of responsible administrative support duties in support of the City Attorney's Office.
• Supervise, train, and review the work of assigned staff.
• Assist the City Attorney with the development and implementation of a strategic plan for the office.
• Coordinate the organizational, staffing, and operational activities for the administrative operations of the City Attorney's Office.
• Participate in the development and implementation of goals, objectives, policies, and priorities for assigned functions.
• Identify opportunities for improving service delivery methods and procedures.
• Direct, coordinate, and review the work plan for assigned legal support services and activities.
• Assign work activities and projects; monitor work flow and evaluate work products.
• Manage vendor invoices and prepare requisitions for litigation cases.
• Establish and maintain confidential, administrative and complex files and records for the department.
• Build and maintain positive working relationships with co-workers, other City employees, and the public.

Requirements

• Five years of responsible legal secretarial support experience including two years of experience supervising the clerical operations of a law office.
• Training equivalent to the completion of the twelfth grade.
• A minimum of two years of formal specialized training in legal administration or as a paralegal is preferred.
• Knowledge of operational characteristics, services, and activities of a legal office.
• Ability to supervise, direct, and coordinate the work of administrative and support staff.

Nice-to-haves

• Experience with municipal budget preparation and control.
• Familiarity with legal terminology and the forms and documents used in legal secretarial and clerical work.

Benefits

• Middle Management level benefits.