Lead Education Program Coordinator

$72,500 - $72,500/Yr

University of Oklahoma - Oklahoma City, OK

Full-time - Mid Level

Oklahoma City, OK

Educational Services

About the position

The Lead Education Program Coordinator plays a crucial role in ensuring compliance with the guidelines set forth by the Accreditation Council for Graduate Medical Education (ACGME) and relevant specialty boards. This position is responsible for coordinating the daily operations of residency and fellowship programs, working closely under the guidance of the Program Director. The coordinator ensures that all planning activities, assessments, data analysis, and reports are executed efficiently and in a timely manner. Additionally, the coordinator maintains critical files and information necessary for the smooth operation of the programs. In this role, the Lead Education Program Coordinator demonstrates advanced knowledge of the principles, practices, and procedures specific to their field of specialization, completing complex assignments that may require integrating elements from other specialties. The coordinator is also responsible for program oversight in the absence of the supervisor, serving as a team leader who mentors and delegates tasks to lower-level staff. This includes coordinating and facilitating various programs, assisting in the development of training materials for facilitators, and participating in the creation, scheduling, and implementation of marketing and enrollment plans. The coordinator develops and maintains relationships with external businesses, organizations, and schools, ensuring that stakeholders are informed about the programs and addressing any questions or concerns they may have. They compile and prepare periodic reports, evaluate program budgets and income, and assist in recruiting student interns and counselors. The coordinator is also tasked with developing operational goals, objectives, and standards for the unit, programs, and projects, while coordinating with university offices to ensure timely publication and dissemination of materials. Furthermore, they assist in maintaining the security and disposition of confidential records, attend partner and stakeholder meetings, and plan for new employee, student, and client orientations. The role may also involve leading internal project teams and participating in or leading committees, all while performing various duties as needed to fulfill the position's functions.

Responsibilities

• Ensure compliance with ACGME guidelines and applicable specialty boards.
• Coordinate daily operations of residency and fellowship programs.
• Maintain critical files and information related to the programs.
• Demonstrate advanced knowledge of principles and practices in the field.
• Serve as team leader, mentoring and delegating work to lower-level staff.
• Coordinate and facilitate programs and training materials for facilitators.
• Participate in the development and implementation of marketing and enrollment plans.
• Develop and maintain relationships with external stakeholders.
• Compile and prepare periodic reports and evaluate program budgets.
• Assist with the recruitment of student interns and counselors.
• Assist in developing operational goals, objectives, and standards for programs.
• Coordinate with university offices for timely publication of materials.
• Assist in maintaining the security of confidential records.
• Attend partner and stakeholder meetings and assist with orientations.
• Oversee routine program maintenance activities and recommend improvements.

Requirements

• Bachelor's Degree in business, education, health, or related field.
• 36 months of administrative or program coordination experience.
• Effective verbal and written communication skills.
• Ability to build rapport quickly with students, faculty, and staff.
• Composition and proofreading skills.
• Proficient in Microsoft Office and database management.
• Detail-oriented for accuracy of data and information.
• Highly organized with the ability to handle multiple projects and deadlines.
• Ability to read and interpret policy and regulations.
• Strong initiative to solve problems.

Nice-to-haves

• Experience in educational program coordination or administration.
• Familiarity with ACGME guidelines and accreditation processes.

Benefits

• Competitive salary of $72,500 per year.
• Full-time employment with potential for career advancement.
• Inclusive workplace culture that values diversity and respect.