Lead Program Support Asst (OA)

United States Department of Veterans Affairs • Syracuse, NY

424d • $49,025 - $63,733 • Onsite

About The Position

The Lead Program Support Assistant serves as a key administrative support role within the Mental Health Integrated Care Community (ICC) at the Syracuse VA Medical Center. This position is responsible for coordinating a variety of administrative and clerical tasks essential to the effective operation of the ICC, ensuring compliance with payroll and HR guidelines, and managing budgetary controls.

Requirements

• Must be a U.S. Citizen.
• Selective Service Registration is required for males born after 12/31/1959.
• Must meet time-in-grade requirements for GS-07 position.
• One year of specialized experience equivalent to GS-06 level.
• Knowledge of various software applications including database and word processing software.
• Ability to apply standardized rules and procedures of the Mental Health ICC.

Nice To Haves

• Experience with graduate medical training programs and associated human resources requirements.
• Familiarity with the capabilities and operating characteristics of various software types.

Responsibilities

• Responsible for all timekeeping functions for assigned T&Ls.
• Reviews time and attendance data of staff across multiple locations and programs prior to certification by supervisor.
• Provides procedural advice to staff and supervisors regarding timekeeping.
• Acts as the Fund Control Clerk for assigned fund control points.
• Reviews submissions for compliance with budget requirements.
• Sets up controls to monitor expenses and recommends budget adjustments.
• Purchases supplies, equipment, and services through various purchasing methods.
• Develops internal administrative processes and procedures.
• Processes incoming and outgoing materials such as correspondence and reports.
• Attends designated meetings and prepares agendas and minutes.
• Composes letters and reports, ensuring accuracy and completeness.
• Serves as the primary point of contact for the program for calls within and outside of the VA.
• Distributes and balances workload among employees according to established workflow.

Benefits

• Comprehensive benefits package as a federal employee.
• Eligibility for annual leave based on years of service.
• Participation in seasonal influenza vaccination program.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Industry: Administration of Human Resource Programs
• Education Level: No Education Listed