Lead Project Coordinator

$67,000 - $74,000/Yr

Custom Goods - Jurupa Valley, CA

Full-time - Mid Level

Remote - Jurupa Valley, CA

Warehousing and Storage

About the position

The Lead Project Coordinator at Custom Goods will play a pivotal role in the organization's strategic initiatives, ensuring that a clear set of prioritized projects is established and implemented effectively. This position requires close collaboration with the Leadership team and Regional Operations Heads to coordinate stakeholders towards achieving the organization's goals. The Lead Project Coordinator will be responsible for setting up project charters, defining project scopes, establishing timelines, and rolling out prioritized projects. This role is essential in project planning, budgeting, and resource identification, ensuring that all projects are executed smoothly and efficiently. In this capacity, the Lead Project Coordinator will assign tasks to team members, clarifying expectations regarding project milestones and deliverables. For complex projects, the Lead Project Coordinator will assist project managers in developing essential project management documents, including meeting minutes, project budgets, schedules, scope statements, and comprehensive project plans. Administrative tasks such as tracking invoices, purchase orders, and inventory reports will also fall under the purview of this role, ensuring that all financial and operational documents are meticulously maintained. The Lead Project Coordinator will monitor project progress, assess team performance, and provide regular updates to stakeholders at all levels of the organization. Scheduling stakeholder meetings, documenting discussions, and generating reports to communicate project progress will be key responsibilities. This role will require on-site travel to initiate and support project implementations, necessitating clear communication and coordination with operational teams and other key stakeholders. The Lead Project Coordinator will also support and facilitate project outlines across multiple internal departments, ensuring alignment and collaboration throughout the organization.

Responsibilities

• Set up the project charter and define project scope.
• Establish timelines and roll out prioritized projects.
• Assist in project planning, budgeting, and resource identification.
• Assign tasks to team members and clarify expectations for project milestones and deliverables.
• Assist project managers in developing project management documents such as meeting minutes, project budgets, and project plans.
• Execute administrative and bookkeeping tasks related to project management, including tracking invoices and purchase orders.
• Collaborate with project managers to monitor project progress and team performance.
• Schedule stakeholder meetings and document project progress.
• Communicate project updates to stakeholders at all levels.
• Travel on-site to start-up and lead project implementations.

Requirements

• Bachelor's degree preferred, or 2-3+ years of relevant experience if not held.
• 5 years of experience in a mid-level project management role.
• 3 years of experience with project management software, specifically Microsoft Project.
• 4 years of leadership experience in project management.
• Ability to manage multiple priorities and influence others effectively.

Nice-to-haves

• Intermediate proficiency in Microsoft Office and project management software.
• Experience with ProjectManager.com.

Benefits

• Health insurance
• Dental insurance
• 401(k)
• Paid time off
• Vision insurance
• Flexible schedule
• Life insurance