Lease Administrator

Navy Federal Credit Union • Jacksonville, FL

405d • $45,760 - $68,640

About The Position

The Lease Administrator at Navy Federal Credit Union is responsible for managing and resolving real estate operational issues related to the organization's portfolio of branches, remote ATMs, and field offices. This role involves overseeing lease documentation, ensuring compliance with landlord and tenant obligations, and supporting financial operations related to real estate management.

Requirements

• Exposure to lease administration processes and practices.
• Exposure to payment processing or account reconciliation.
• Ability to interpret complex commercial lease language.
• Excellent attention to detail.
• Excellent computer skills with an understanding of spreadsheet, word processing, database software and the Internet.
• Advanced organizational skills.
• Advanced verbal and written communication skills.
• Excellent problem-solving skills.

Nice To Haves

• Prior experience with using a lease administration database.
• Bachelor's Degree in Finance, Business or Accounting.

Responsibilities

• Abstract and set up all lease documents and other real estate agreements in FM Systems for assigned properties.
• Review and interpret legal terminology and lease clauses for all Branch Operations stakeholders.
• Calculate and enter necessary billing adjustments for rent and landlord pass-through expenses.
• Maintain all relevant lease information including key dates and critical lease provisions.
• Track critical dates with Real Estate Project Managers.
• Process monthly rent payments for all leased branches and remote ATMs.
• Coordinate payment of any rent overpayments and reconciliation credits.
• Review leases and gather all required Tenant Improvement documentation.
• Submit construction documentation packages to landlords and respond to queries as necessary.
• Track and process Tenant Improvement payments.
• Prepare and submit Annual Financial Plan rent and operating expense budget.
• Track AFP rent budget to actual rent expenses and document anomalies.
• Maintain Real Estate Plan components as assigned by Senior Lease Administrator.
• Maintain project cost center information and prepare quarterly reporting of outstanding lease obligations.
• Gather and distribute ad hoc real estate reports and route Lease memos for internal approvals.
• Coordinate real estate contract execution with Procurement.
• Enter and maintain FM Systems data for assigned properties.
• Maintain landlord, property management, and association information in FM Systems.
• Conduct periodic audits of FM Systems to ensure data integrity.
• Manage relationships with team vendors and maintain agreements.
• Process vendor invoices and verify validity of charges.
• Process paperwork for new and renewal business licenses and react to Legal Notices.
• Process annual and event Certificate of Insurance documentation and respond to queries.

Benefits

• Highly competitive pay
• Generous benefits and perks

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Credit Intermediation and Related Activities
• Education Level: Bachelor's degree