Lease Administrator

About the position

This position at Netflix focuses on overseeing the UCAN and LATAM lease portfolio, which encompasses 6 million square feet. The role involves managing day-to-day lease operations, ensuring compliance with lease terms, and supporting the Real Estate manager in various tasks. The position requires a proactive approach to problem-solving and collaboration with legal and finance teams, while maintaining data integrity and managing lease documentation.

Responsibilities

• Resolve day-to-day issues and questions from landlords, providers, and stakeholders
• Perform accurate and detailed reconciliations of rent accounts to ensure compliance with lease terms
• Manage and update internal trackers and run reports for the team
• Support Real Estate manager in tracking transaction status and inquiries from cross-functional partners
• Onboard new vendors into the payment system
• Document filing for all real estate legal and finance matters
• Work closely with the legal and finance teams
• Contribute to the team's ongoing effort to develop efficient leasing and accounting procedures
• Assist with lease negotiations
• Ensure 100% data integrity such that lease documents are interpreted and abstracted into the system
• Manage the system of record and work with the third-party system provider
• Ongoing verification and abstraction of lease information and appropriate updating of the database
• Responsible for the organization and maintenance of physical documents for all types of leases
• Manage collection of tenant allowances due from landlords
• Research and prepare comparative and financial analysis of real estate matters
• Monitor, prepare, and distribute real estate Key Date reports
• Provide lease financial obligation for company reporting purposes
• Assist with other Real Estate projects as needed
• Draft lease correspondence and notices, address and resolve landlord/tenant payment issues, and monitor leases/amendments for rent start-up, operating expense changes, changes in ownership, alteration consent, and lease terminations

Requirements

• Minimum of 5 years of experience with Corporate, Studios, and Retail leases
• Experienced with global leases focused on UCAN and LATAM region
• Excellent interpersonal and communication skills
• Ability to work proactively, independently, and reliably under tight time frames in a fast-paced environment
• High level of organization, detail orientation, and ability to time-manage across multiple deadlines
• Willingness to tackle matters outside the area of expertise
• Experienced with tools: Lease System (Sequentra), Workday, Smartsheet, and GSuite
• BA or BS or equivalent/Paralegal Certificate
• Licensed Notary
• Experience with database/records management
• Negotiating experience, attention to detail, and strong interpersonal skills required
• Proven financial, analytical, and creative problem-solving skills

Benefits

• Health Plans
• Mental Health support
• 401(k) Retirement Plan with employer match
• Stock Option Program
• Disability Programs
• Health Savings and Flexible Spending Accounts
• Family-forming benefits
• Life and Serious Injury Benefits
• Paid leave of absence programs
• 35 days annually for paid time off for full-time hourly employees
• Flexible time off for full-time salaried employees