Leasing Agent (Property & Acquisition Specialist 5)

$67,716 - $91,068/Yr

Unclassified - Olympia, WA

Full-time - Mid Level

Remote - Olympia, WA

About the position

As a Leasing Agent (Property & Acquisition Specialist 5) at the Washington State Department of Enterprise Services, you will play a crucial role in managing and overseeing a variety of real estate services across Eastern Washington. This position operates under the guidelines of RCW 43.82.010 and involves leading teams of internal staff as well as external real estate brokers and consultants. Your primary responsibilities will include negotiating and executing complex real estate transactions, managing property acquisitions, and ensuring compliance with statutory procedures. You will be tasked with analyzing and recommending suitable properties, advising agency management on asset management, costs, lease terms, and compliance with legal requirements. In this role, you will draft, review, and finalize legal documents such as leases, easements, and purchase agreements. You will also coordinate site selection, appraisals, and legal notices, ensuring that all aspects of real estate transactions are managed effectively. Your duties will extend to supervising the preparation of complex real estate instruments, managing proposals, appraisals, title reports, surveys, and document recording. You will serve as a liaison between clients, Real Estate Services, and the Office of Financial Management, ensuring that all project goals and objectives are met. Additionally, you will facilitate project meetings, monitor project scope, schedule, budget, and risks, and lead projects through their life cycle while adhering to established guidelines. This position requires a strong focus on process improvement and project management to enhance the efficiency and effectiveness of real estate operations statewide. The Department of Enterprise Services is committed to providing a healthy work/life balance, which may include flexible work schedules and teleworking options, making this an excellent opportunity for those looking to contribute to meaningful work in a supportive environment.

Responsibilities

• Negotiate, write, and execute complex real estate transactions, including leases, property exchanges, and right-of-way agreements.
• Analyze and recommend suitable properties, advising agency management on assets, costs, lease terms, and compliance with statutory procedures.
• Draft, review, and finalize legal documents such as leases, easements, and purchase agreements, while coordinating site selection, appraisals, and legal notices.
• Plan, coordinate, and oversee lease acquisition activities for client agencies and private lessors, including site selection and contract management.
• Manage all aspects of real estate transactions, including proposals, appraisals, title reports, surveys, and document recording.
• Supervise the preparation of complex real estate instruments, such as sale and purchase options, Quit Claim Deeds, and bid preparations.
• Serve as a liaison between clients, Real Estate Services, and the Office of Financial Management to ensure alignment with occupancy needs.
• Manage and oversee all aspects of the project, ensuring goals and objectives are met.
• Review and ensure the completion of all project deliverables, providing ongoing status, metrics, and budget reporting.
• Facilitate project meetings, monitor scope, schedule, budget, and risks, and lead the project through its life cycle while adhering to established guidelines.

Requirements

• Valid Washington State Driver's License.
• Bachelor's degree involving major study in business administration, public administration, real estate, economics, accounting, or closely allied field.
• Four (4) years of experience in real property valuation; property negotiations; public property management; and selling, leasing, and buying real estate.
• Eight (8) years of equivalent combined education and/or experience may be considered as a substitute for the above qualifications.
• One (1) year of experience as a Property and Acquisition Specialist 4.

Nice-to-haves

• Experience in transaction and project management to include strategic planning and lease renewal negotiations.
• Experience managing complex projects, identifying, and leading process improvements.
• Proficiency in computer usage including Microsoft Word, Excel, Power Point, MS Project, SharePoint, and widely used real estate transaction management software such as Virtual Premise or similar systems.
• Skills to communicate effectively with a broad and diverse employee, management, and customer base.
• High degree of ability to work independently while directing the work of a team.
• Ability to prioritize, balance and integrate multiple work elements, and develop and maintain cooperative relationships with a broad client base.
• Ability to operate effectively in a high exposure, rapidly changing political environment.
• Management and leadership experience.
• Professional designations such as CCIM, MCR, PM, etc.
• Significant experience in lease negotiations for a major real estate portfolio.
• Demonstrated proficiency in completing assignments in advance of established critical dates.
• Demonstrated ability to manage high performing teams.
• Ten (10) years of experience in a variety of real estate transactions; to include office, industrial and special-use space requirements.

Benefits

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Vision insurance