Leasing Project Manager

Fairway Management - Saint Louis, MO

Full-time - Mid Level

Remote - Saint Louis, MO

Administrative and Support Services

About the position

The Leasing Project Manager at Fairway Management, Inc. is responsible for overseeing the leasing process for multiple properties, ensuring timely execution of leasing and marketing initiatives. This role involves project management, coordination with various stakeholders, and maintaining accurate data in CRM and marketing tools. The position requires a proactive approach and strong organizational skills to manage multiple projects effectively.

Responsibilities

• Lead the end-to-end leasing infrastructure process for multiple properties, developing and managing detailed project plans and timelines.
• Regularly coordinate with leasing managers, property managers, contractors, and vendors to keep project tasks on track and meet deadlines.
• Create and maintain lead and property data in CRM and marketing tools (HubSpot, CallRail) and provide regular performance updates to senior leadership.
• Prepare competitive market reports and performance summaries to support informed decision-making.
• Take comprehensive notes during meetings and ensure action items are clearly documented for follow-up.
• Send weekly update emails to agencies and stakeholders, providing key project and leasing status updates.
• Initiate and manage the request, approval, and delivery of marketing materials.
• Maintain and update property listings across websites, rental platforms, and social media.
• Ensure digital marketing assets are accurate and current.
• Manage scheduling, meeting coordination, and prepare necessary documents and reports.
• Handle routine tasks like invoicing, digital filing, and reconciliation of credit cards monthly.
• Perform monthly phone line checks, maintain a digital library of marketing materials, and oversee follow-up tasks to ensure requests are approved, completed, and installed on schedule.

Requirements

• 1-2 years in administrative support, digital marketing, or real estate leasing, with an understanding of property management workflows.
• Experience with HubSpot, CallRail, Microsoft Office Suite, Google Workspace, and familiarity with digital marketing platforms.
• Strong organizational skills, attention to detail, excellent written and verbal communication, and the ability to manage and prioritize multiple tasks in a fast-paced environment.
• A proactive and resourceful individual who can anticipate needs and complete tasks with minimal supervision.
• Focused on achieving outcomes, with a commitment to follow-through on all tasks and deadlines.
• Enthusiasm for leasing and property management is a plus.