Leave of Absence & Payroll Specialist, US

$59,100 - $86,680/Yr

Unclassified

Full-time - Entry Level

About the position

The Leave of Absence & Payroll Specialist will join the US Pay & Benefits team, focusing on managing leave of absence (LOA) cases and providing backup for payroll processing. This role is crucial for ensuring compliance with federal and state leave policies, assisting employees with their leave inquiries, and maintaining accurate documentation. The ideal candidate will thrive in a fast-paced environment, demonstrating strong organizational skills and a commitment to enhancing employee experience.

Responsibilities

• Oversee over 100 active Leave of Absence (LOA) cases for US employees, ensuring compliance with policies and laws.
• Serve as the primary contact for all LOA inquiries and support.
• Work closely with People Operations to address employees' needs for leave or adjusted work schedules.
• Assist in managing requests for accommodations under the ADA, overseeing the process from start to finish.
• Manage and maintain all documentation for LOAs, ensuring accurate processing and retention.
• Liaise with external vendors to ensure seamless communication and service for employees.
• Continuously evaluate and improve LOA processes for efficiency and effectiveness.
• Engage in reviews with management regarding LOA, Workers' Compensation, and ADA matters.
• Administer and monitor workers' compensation claims, facilitating communication between involved parties.
• Stay current with legislative changes affecting LOAs and provide recommendations for compliance.
• Act as a backup for the US Payroll Analyst and manage instances of overpayment during employee leaves.

Requirements

• Associate degree in a relevant field.
• 1-3 years of experience in HR, payroll, or benefits administration, focusing on leave management.
• Skills in payroll and time/attendance systems.
• Strong communication and interpersonal skills, with confidentiality handling.
• Self-starter, able to work autonomously and meet strict deadlines.
• Capable of managing complex projects and multitasking efficiently.
• Outstanding organizational, communicative, and time-management abilities.
• Exceptional focus on detail and prioritization skills in an evolving environment.
• Advanced proficiency in Microsoft Excel.

Nice-to-haves

• Bachelor's degree in a relevant field.
• Strong project management experience.
• Experience with a union workforce.
• Solid grasp of Microsoft Office/Excel and familiarity with Kronos, Workday, and Alight systems.
• Knowledgeable in workers' compensation reserving practices.

Benefits

• Base pay range of $59,100 - $86,680, determined by education, experience, and skill sets.
• Eligible for incentive or sales variable compensation payments.
• Flexible, hybrid or remote work schedules may be available.
• Health, dental & vision insurance, including critical illness coverage.
• Paid parental leave for the birth of a child; adoption and surrogacy reimbursement.
• Short term disability with 100% base salary coverage.
• Company funded counseling (EAP) and assistance finding care for children, parents, or pets.
• 25 days of Paid Time Off (PTO) plus paid holidays.
• Additional time off with years of service.
• 401k savings plan with 5% employer match plus additional contribution based on years of service.
• Student debt pay-off program.
• Professional development programs and courses.
• Wellness programs and financial education.