Legal Administrative Assistant Regulatory

Winthrop & Weinstine P.A - Minneapolis, MN

Full-time

Minneapolis, MN

Professional, Scientific, and Technical Services

About the position

Winthrop & Weinstine is seeking a knowledgeable and driven Legal Administrative Assistant to work in our Regulatory and Health Law Practice Area. This position is ideal for someone with strong attention to detail who can prioritize the workload for busy attorneys. The ability to work in a fast-paced environment as part of a close-knit team provides a challenging opportunity and an enjoyable workplace. The responsibilities for this position will include, but are not limited to, preparing correspondence, documents, and agreements, including document comparisons and conversions, manipulation of PDF documents, editing, and scanning. The Legal Administrative Assistant will be responsible for electronically filing litigation pleadings and other documents with state, federal, and appellate courts, both locally and nationally. This role will also involve handling the docketing of court scheduling orders, briefing schedules, and other court-mandated conferences, dates, and litigation requirements. Maintaining electronic client files, including electronic pleadings and indices, as well as original pleadings and client documents, is a critical part of this position. Additionally, the assistant will review, edit, and finalize attorney and paralegal time entries and manage client invoices. General legal administrative support will also be required, including calendar management, scheduling and arranging attorney and client meetings, conferences, and depositions, responding to and handling routine correspondence, and making reservations/appointments. The role will also involve coordinating travel arrangements, such as accommodations, transportation, and shipment of any needed materials, and reporting expenses. Providing quality, responsive customer service to clients, attorneys, and co-workers is essential in this position.

Responsibilities

• Prepare correspondence, documents, and agreements, including document comparisons and conversions.
• Manipulate PDF documents, editing, and scanning.
• Electronically file litigation pleadings and other documents with state, federal, and appellate courts, both locally and nationally.
• Handle docketing of court scheduling orders, briefing schedules, and other court mandated conferences, dates, and litigation requirements.
• Maintain electronic client files, including electronic pleadings and indices, as well as original pleadings and client documents.
• Review, edit, and finalize attorney and paralegal time entries and manage client invoices.
• Provide general legal administrative support, including calendar management, scheduling and arranging attorney and client meetings, conferences, and depositions.
• Respond to and handle routine correspondence and make reservations/appointments.
• Coordinate travel arrangements, including accommodations, transportation, and shipment of any needed materials, and report expenses.
• Provide quality, responsive customer service to clients, attorneys, and co-workers.

Requirements

• Strong attention to detail.
• Ability to prioritize workload for busy attorneys.
• Experience working in a fast-paced environment.
• Proficiency in preparing legal documents and correspondence.
• Familiarity with electronic filing systems for litigation documents.
• Experience in managing client invoices and time entries.
• Strong organizational skills for maintaining electronic client files.