LEGAL ADMINISTRATIVE ASSISTANT - TAX SECTION

Williams Mullen - Richmond, VA

Full-time - Entry Level

Richmond, VA

Professional, Scientific, and Technical Services

About the position

Williams Mullen is seeking a Legal Administrative Assistant with 3-5 years of experience to support attorneys in the Richmond office. Ideal candidate will have excellent administrative and legal skills, be professional, well organized, detail-oriented, a self-starter, have excellent oral and written communication skills, and be able to prioritize assignments and work well under pressure. A 'think outside of the box' personality with great technical skills and proficiency using Microsoft Word, Excel, Power Point, Aderant and Outlook is essential.

Responsibilities

• Prepares and edits complex correspondence and legal documents in an accurate and timely manner.
• Organizes and maintains hard copy or electronic correspondence, legal documents and computer-based calendars.
• Answers the telephone and records and delivers messages promptly.
• Arranges appointments, notifies clients and others of appointments.
• Coordinates meeting arrangements, including catering and scheduling of conference rooms.
• Makes arrangements for and performs various support services as needed, including hand deliveries, requests for copy/duplicating services and travel arrangements.
• Types and submits attorney time sheets to Accounting in compliance with firm deadlines and procedures.
• Maintains client and firm files in accordance with Records Department procedures.
• Prepares client bill drafts, final bills and cover letters.
• Prepares forms for expense reports, check requests and other financial-related documents.
• Reviews and routes incoming mail.
• Communicates with clients, attorneys and court or agency personnel in a timely and effective manner.

Requirements

• Two-year college degree or equivalent
• Strong knowledge of Microsoft Suite (Word, Excel, etc)
• iManage/FileSite or comparable document sharing software
• Excellent verbal and written communication skills

Nice-to-haves

• Intapp, Chrome River and Aderant a plus!