Legal Administrative Assistant

About the position

Kutak Rock LLP is seeking a full-time Legal Administrative Assistant in its Tallahassee, FL office. This position provides essential support to attorneys and requires collaboration with other staff members, making it ideal for a team-oriented professional who thrives in a collegial environment.

Responsibilities

• Provide strict confidentiality and discretion in all firm and client matters
• Coordinate workflow for attorneys, delegating specific tasks to other teams while providing a timely and high-quality end product
• Prepare first drafts of documents including transactions, contracts, agreements, and court documents
• Attend drafting sessions, and make revisions to primary documents
• Coordinate the distribution of documents to participants
• Facilitate work with various consultants and experts for client matters
• Conduct research in case law, statutes, regulations and other legal resources when necessary
• Type, transcribe, revise, and proofread legal documents accurately, prioritize assignments, and meet specific deadlines on projects, using internal programs for document revision and clean-up
• Prepare and process new matter forms, request conflict checks, and open new files
• Utilize Document Management System and Email Management System for individual capacity and in support of attorneys
• Manage closing documents and prepare closing binders including electronic closing binders and distribution via various delivery methods
• Create, organize and maintain case and/or transaction files using electronic and physical file systems
• Copy, scan, and file various client documents
• Organize and coordinate mailings of various sizes and delivery methods
• Communicate with clients, request information and provide updates when needed
• Accurately enter time and expense records; prepare expense memoranda and documentation
• Coordinate client billing matters, prepare billing letters and other requested client financial updates
• Serve as cross-functional point of contact for special projects to support workflow in working groups
• Answer telephones and cover desks or assignments for others when needed
• Other duties as assigned

Requirements

• High School degree or equivalent required, associate or bachelor's degree preferred
• Experience as a legal assistant or paralegal preferred
• Ability to work independently and collaboratively
• Excellent verbal and written communication skills
• Excellent interpersonal skills with an aptitude to interface with attorneys, clients, and staff professionally
• Ability to handle documents and other information with confidentiality and discretion
• Excellent spelling, grammar, and proofreading skills with a high level of attention to detail
• Excellent organizational skills with the ability to meet specific deadlines for completion of assignments
• Ability to prioritize and multitask, moving from one project to another efficiently
• Knowledge of legal terminology and procedures
• Ability and desire to learn and adapt new skills and technologies quickly
• Knowledge of PC and Windows applications
• Proficiency in document comparison software (Litera)
• Advanced knowledge of Microsoft Office, including the use of Styles and Schemes
• Experience with PDF, Kofax, Excel, and PowerPoint

Benefits

• Medical, Dental, Vision, Life, Dependent Life, Disability, and Accidental Death & Dismemberment insurance
• Flexible Spending Plan
• Health Savings Account
• Profit-Sharing and 401(k) Retirement benefits
• Discretionary bonuses
• Nine Paid Holidays per calendar year
• Nine hours of paid time off accrued each month
• Paid parental leave
• Fertility coverage assistance
• Adoption and surrogacy financial assistance
• Bereavement, jury duty, military leave
• Employee Assistance Program
• Back-Up Care
• Domestic Partner Benefits
• Commuting Benefits
• Tuition Reimbursement
• Employee Referral Program