Legal Administrative Assistant

Alston & Bird Llp - Chicago, IL

Full-time

Chicago, IL

Professional, Scientific, and Technical Services

About the position

At Alston & Bird, an international law firm, we take pride in our work through impactful communication, collaboration, and community involvement. Our company culture has been recognized for Fortune magazine's “100 Best Companies to Work For©” for 25 years in a row. This accolade, along with many others, fosters a continuous drive for innovation and professional development amongst our employees. Here at Alston & Bird, we have built a foundation of trust, consistency, and humanity that contributes to our overall success. We are seeking passionate individuals to join our dynamic team and make a difference in the heart of Chicago. Alston & Bird is conducting a search for an experienced Legal Administrative Assistant to assist with supporting its growing presence in our Chicago office. The Legal Administrative Assistant will be part of a team supporting the firm attorneys in our Health Care Practice Group. The role involves performing a range of administrative tasks, such as typing and revising correspondence, memoranda, documents, timesheets, and project work; proofreading to ensure the quality of all documents; managing telephone and mail distribution; arranging travel; and maintaining file systems. The ideal candidate will be a strong team player, eager to learn and develop while making a meaningful contribution to the practice group.

Responsibilities

• Assist attorneys in the Health Care Practice Group with administrative tasks.
• Type and revise correspondence, memoranda, and legal documents.
• Proofread documents to ensure quality and accuracy.
• Manage telephone and mail distribution.
• Arrange travel for attorneys and maintain travel itineraries.
• Maintain organized file systems and client portals.
• Process expense reimbursements and enter attorney time.
• Answer telephones and sort mail.
• Interact with clients and maintain client files.

Requirements

• A minimum of 5+ years of prior experience in a law firm is highly desirable.
• High school diploma is required; an associate or bachelor's degree is highly preferred.
• Exceptional administrative and word processing skills.
• Ability to organize and prioritize numerous tasks under time constraints.
• Great attention to detail and the ability to concentrate and organize work.
• Ability to work independently while handling complex situations.
• Good communication and interpersonal skills.

Nice-to-haves

• Experience with heavy administrative work in a legal environment.
• Familiarity with MS Word, Outlook, and Excel.