Legal Administrative Assistant

Gategroup - Reston, VA

Full-time - Entry Level

Reston, VA

Food Services and Drinking Places

About the position

The Legal Administrative Assistant provides essential administrative and paralegal support to the General Counsel of gategroup in North America. This role is crucial for managing legal matters, processing invoices, and ensuring the smooth operation of the legal department. The assistant will handle various clerical tasks, support document management, and assist in the preparation of legal documents, contributing to the overall efficiency of the legal team.

Responsibilities

• Supports matter management system and intake of legal matters
• Reviews and processes law firm invoices, and prepares monthly financial reports
• Performs clerical duties such as filing, copying, and collating documents
• Answers telephone calls and responds to general inquiries for the Legal Department
• Screens and routes mail and correspondence for legal department
• Arranges meetings and department events
• Arranges travel plans and itineraries
• Manages documents, including litigation files, contracts, and corporate books
• Assists In-House Corporate Counsel and Paralegals with preparation of legal documents, such as filings, reports, and other documentation
• Develop processes to enhance and build Legal Department efficiencies
• Supports In-House Counsel and Paralegals on discovery requests, subpoenas, or other similar inquiries
• Performs research with guidance from Legal team members
• Assists In-House Corporate Counsel by reviewing and editing templates and agreements entered into by or on behalf of gategroup entities
• Other duties assigned by the General Counsel

Requirements

• Bachelor's Degree
• 2-4 years of previous administrative assistant work experience, preferably in a law firm or corporate legal department
• Team player with excellent organizational skills
• Strong research skills
• Ability to work independently and manage time effectively in an active, fast-paced corporate environment
• Ability to prioritize and handle multiple competing tasks among variety of business functions
• Ability to use judgment, tact, and discretion
• Ability to maintain records, and prepare reports and correspondence
• Ability to solve practical problems
• Ability to synthesize complex and diverse information
• Attention to detail
• Demonstrated focus on conflict resolution and confidentiality
• Dependability as a member of a small, cohesive team
• Strong interpersonal skills and ability to work well with cross-functional teams
• Strong PC skills including MS Word, Excel, PowerPoint
• Ability to write effectively and informatively

Nice-to-haves

• Paralegal Certificate Preferred