Legal Administrative Assistant

About the position

This position will support the litigation attorneys and paralegals in the Office of General Counsel, Legal Department located in Charlotte, North Carolina. This position requires a minimum of two years of legal secretarial experience. Must possess the ability to multitask and stay flexible in a fast-paced environment while working as part of a team with attorneys and paralegals.

Responsibilities

• Edit, using Word or other Microsoft products, and proofread correspondence, presentations, pleadings, settlement agreements, cover letters and other litigation related documents in an accurate, complete, and timely manner.
• Assist paralegals and attorneys on review, proofreading, cite and quality checking litigation pleadings and exhibits, before filing with the courts e-filing system and in person.
• Screens and prioritizes phone messages, email and other correspondence; responds to calls and email with little direction or supervision required.
• Maintains attorney calendars and tracks litigation docket deadlines using Outlook and SharePoint; schedules appointments, internal/external meetings; makes decisions on priority and changes calendars; arranges and coordinates all business travel, luncheons and/or dinner logistics.
• Assist paralegals with development and maintenance of SharePoint sites, including SharePoint Workflows, and SFTP sites or other electronic media, as needed.
• Responds to inquiries in a respectful and professional manner from officers, management, other employees and external sources regarding a variety of legal questions and other matters and determines what, how and to whom information is to be communicated with little direction or supervision required.
• Handles information of a highly confidential nature and maintains confidentiality.
• Serves as the process owner for matter management, hard-copy files, databases, document management systems, and specialized computer software systems.
• Performs routine administrative duties such as copying, scanning, filing, creating and maintaining files, and preparing mailings.
• Prepares expense reports and handles logistics. Develop and maintain SharePoint, and SFTP sites or other electronic media, as needed.
• Initiate and complete assigned projects as instructed and with a sense of urgency.

Requirements

• High school diploma/GED AND two (2) years minimum of related work experience.

Nice-to-haves

• At least 5 or more years related experience as a legal secretary or legal assistant, in a law firm, in-house corporate legal department or governmental agency supporting a litigation practice group.
• Two years of legal secretarial experience or related experience of a technical and responsible nature and proficiency with legal terminology.
• Associate's or Bachelor's degree.
• Experience supporting three or more attorneys and/or paralegals.
• Regulated industry or utility experience.
• Working knowledge of computer applications such as, Oracle expense reporting, Passport matter management, Microsoft Teams, Outlook, Word, Excel, PowerPoint and other Microsoft products, SharePoint and performing internet research.
• Demonstrated clear, concise, and effective written and oral communications skills, including an emphasis on grammar and formatting.
• Demonstrated ability to prioritize, organize, and coordinate work while being proactive, taking initiative, and exhibiting sound judgment.
• Attention to detail, accuracy, and flexibility in handling multiple tasks, often under time constraints while taking direction from multiple attorneys, paralegals and/or clients.
• Demonstrated ability to appropriately handle highly confidential and proprietary information.
• Demonstrated problem solving, decision making and analytical skills.
• Holds oneself accountable for complete, accurate, and timely work results, both independently and as part of a team.
• Exercises professional judgment, integrity, respect, and professionalism.
• NC Notary Public.