Legal Administrative Assistant

$65,000 - $80,000/Yr

Sullivan & Cromwell Llp - Seattle, WA

Full-time

Seattle, WA

Justice, Public Order, and Safety Activities

About the position

The Legal Administrative Assistant will provide essential secretarial, administrative, and clerical support to a partner and multiple associates within a law firm. This role involves creating documents, managing communication, maintaining filing systems, and handling client billing, among other responsibilities. The position requires a high level of organization and the ability to manage confidential information effectively.

Responsibilities

• Create documents from handwritten or printed materials using personal computers.
• Establish and maintain effective communication via telephone and in-person with lawyers, clients, administrative staff, and others.
• Maintain filing system, arrange meetings, conferences, and travel plans, manage travel and expense reimbursements, and submit billing and time entry forms daily.
• Handle client billing.
• Handle confidential and personal matters as directed.
• Maintain daily and advance calendars for attorneys.
• Occasional work on a substitute basis for one or more lawyers.

Requirements

• Accurate typing and word processing skills, including proficiency with Microsoft Office programs (Legal Word, Outlook, Excel, PowerPoint), Elite 3E, and Chrome River.
• Proficiency with time entry programs, preferably InTapp.
• Excellent spelling, grammar, and communication skills.
• Five to ten years prior legal secretarial experience, including familiarity with forms and documents used for mergers and acquisitions and other transactional work.
• Ability to understand and follow instructions and work productively with limited supervision.
• Regular attendance and acceptable punctuality.
• Availability to work overtime as needed.
• Ability and willingness to learn new procedures and technology.

Benefits

• Overtime pay
• Discretionary bonuses
• Comprehensive employee benefits package