Legal Administrative Assistant

Insight Global - Pittsburgh, PA

Full-time

Pittsburgh, PA

Administrative and Support Services

About the position

The Legal Administrative Assistant position at Insight Global is a hybrid role that combines administrative support and paralegal responsibilities within a law firm in Pittsburgh, PA. The individual will manage legal documents, assist attorneys with legal tasks, and maintain a professional front desk to ensure smooth office operations.

Responsibilities

• Prepare, review, and file legal documents, including pleadings, motions, and discovery requests.
• Conduct legal research and draft legal correspondence and reports.
• Assist attorneys with case preparation, including organizing case files, managing evidence, and preparing exhibits.
• Perform client interviews and gather information pertinent to cases.
• Manage and track case deadlines and schedules using firm technology.
• Coordinate with courts, opposing counsel, and clients regarding case developments and scheduling.
• Utilize computer systems to produce legal documents, memoranda, and correspondence.
• Proofread and ensure accuracy of all documents, including legal papers and correspondence.
• Manage client interactions via phone, email, and in-person; maintain confidentiality.
• Open, sort, and date incoming mail; handle outgoing mail, faxes, and emails.
• Maintain effective calendar and deadline systems; arrange court reporters and other services as needed.
• Receive and record deliveries; route them to the appropriate individuals promptly.
• Assist with time entry, corrections, and mass mail projects as required.
• Send confidential faxes and ensure the return of original documents to the sender.

Requirements

• 8+ years of Legal Administrative Assistant/Paralegal experience
• Must come from a law firm environment
• Litigation experience
• Solid understanding of legal terminology and procedures
• Experience preparing, reviewing, and filing legal documents, including pleadings, motions, and discovery requests
• Paralegal Certificate

Nice-to-haves

• Construction litigation experience