Legal Administrative Assistant
Richards Kibbe and Orbe LLP - 1001 Pennsylvania Avenue NW, WA
posted 4 days ago
About the position
Crowell & Moring LLP is an international law firm with offices in the United States, Europe, MENA, and Asia that represents clients in litigation and arbitration, regulatory and policy, intellectual property, and transactional and corporate matters. The firm is internationally recognized for its representation of Fortune 500 companies in high-stakes litigation and government-facing matters, as well as its ongoing commitment to pro bono service and diversity, equity, and inclusion. The Legal Administrative Assistant is accountable for providing entry-level administrative support and customer service to attorneys, Legal Secretaries and assigned practice groups in order to meet critical deadlines within established guidelines.
Responsibilities
- Greets callers and provides assistance as needed.
- Receives and screens telephone calls in a manner consistent with office policy and attorney preference.
- Inputs, edits, and finalizes attorney time into timekeeping system.
- Prepares travel and expense reimbursements for submission to Accounting Department.
- Prepares check requests and processes vendor invoices.
- Prepares New Client/New Matter forms.
- Performs billing edits.
- Inputs and updates business contacts in Outlook and firm database.
- Assists with print, scan and copy jobs as assigned.
- Creates and assembles binders, including creating table of contents.
- Performs mail merge and coordinates large client mailings and distributions.
- Transcribes audio tapes and/or digital files.
- Proofreads documents to ensure accuracy of copy, grammar, punctuation, and correct formatting.
- Coordinates travel arrangements by securing air, hotel and car reservations for attorneys as assigned.
- Coordinates conferences, meetings, appointments, and preparation of materials.
- Enters visitor names into Office Pass Visitor Management System.
- Attends practice group meetings, takes minutes, and prepares weekly utilization reports.
- Assists with practice group events.
- Maintains electronic filing systems in compliance with firm guidelines and office policy.
- Coordinates projects with secretaries, service departments, and outside vendors, as appropriate.
- Performs other duties as assigned by management.
Requirements
- Demonstrates basic knowledge of MS suite applications such as Word, Excel, PowerPoint and Outlook.
- Knowledge of 3E, InTapp, Interaction, ChromeRiver and Adobe a plus.
- Ability to exercise sound judgment and discretion.
- Ability to adapt to changing priorities and maintain a productive and committed work effort.
- Ability to communicate clearly and effectively, both orally and in writing.
- Must possess a thorough command of the English language, including excellent spelling, grammar and punctuation.
- Ability to provide quality client service to both internal and external contacts.
- Must possess the interpersonal skills necessary to communicate information with tact and courtesy.
- Ability to accurately type a minimum of 50 words per minute.
- Basic knowledge of standard office equipment including copy, fax and scanning machines.
- Ability to work overtime hours as requested.
- Ability to safely lift, move and carry items without assistance, weighing up to 25 lbs.
Nice-to-haves
- AA/BA/BS degree or equivalent specialized training.
- Legal administrative experience.
Benefits
- Healthcare
- Vision
- Dental
- Retirement
- All-purpose leave
- Back up childcare
- Wellness programs
- Cultural events
- Social activities
