LEGAL ADMINISTRATIVE ASSISTANT

$80,000 - $105,000/Yr

Dentons Canada - New York, NY

Full-time - Mid Level

New York, NY

About the position

Dentons US LLP is currently seeking a Legal Administrative Assistant (IP&T) for our New York office to provide essential support to our Intellectual Property (IP) Litigation practice. This role is designed for an individual who is adept at managing relationships with clients from various sectors, including public and private corporations, multinational Fortune 100 companies, and start-up enterprises. The ideal candidate will possess a strong understanding of complex patent, copyright, and trademark litigation, ensuring that they can effectively support our legal team in a fast-paced environment. In this position, you will be responsible for providing legal administrative support to a team of 5 or 6 lawyers, fostering a highly collaborative working atmosphere. Your duties will include preparing, editing, and proofreading legal briefs, memoranda, correspondence, and various legal documents such as license agreements, joint venture agreements, and non-disclosure agreements. You will also assist in the preparation of complex and confidential documents and presentations, as well as manage electronic and paper court filings. This includes preparing and transmitting Assignments, Declarations, and Power of Attorney documents. Billing responsibilities will involve reviewing pro formas, preparing cover letters for client invoices, opening matters, and following up with vendors regarding invoice issues. You will report communications from the USPTO and foreign trademark offices to clients and conduct status checks on active foreign trademarks, which will require communication with foreign associates. Additionally, you will maintain the attorneys' calendars, coordinate attendance at conference calls and meetings, and handle confidential information as necessary. Keeping the lawyers' contacts lists updated in Outlook and InterAction, assisting with time entry, expense reports, and budget spreadsheets will also be part of your role. Other duties may be assigned as needed to fully meet the requirements of the position.

Responsibilities

• Prepare, edit, and proofread legal briefs, memoranda, correspondence, and documents, including license agreements, joint venture agreements, and non-disclosure agreements.
• Prepare complex and confidential documents and presentations.
• Assist with electronic and paper court filings.
• Prepare and transmit Assignments, Declarations, and Power of Attorney documents.
• Review pro formas, prepare cover letters on client invoices, open matters, and follow up with vendors on invoice matters.
• Report USPTO and foreign trademark office communications to clients.
• Conduct status checks on active foreign trademarks, including communications with foreign associates.
• Maintain attorney calendar and coordinate attendance at conference calls and meetings.
• Handle confidential information as necessary.
• Maintain lawyers' contacts lists in Outlook and InterAction.
• Assist with attorney's time entry, expense reports, and budget spreadsheets.
• Perform other duties as assigned to fully meet the requirements of the position.

Requirements

• 5 years of Legal Administrative Assistant experience in a mid-to-large size law firm supporting Litigation Attorneys.
• Patent, copyright, and trademark litigation experience preferred.
• Bachelor's degree is a plus.
• Great written and oral communication skills with the ability to communicate directly with clients, providing a high level of client service.
• Exceptional organizational skills and attention to detail, with the ability to prioritize, work independently, and multi-task.
• Ability to work in a high-volume environment.
• Excellent computer skills and advanced knowledge of MS Word, Excel, PowerPoint, and Outlook; ability to learn and quickly become proficient in new computer software programs.
• Ability to work with minimal supervision and work overtime as needed.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 401k
• Profit sharing
• Short-term disability
• Long-term disability
• Life insurance
• Tuition reimbursement
• Paid time off
• Paid holidays
• Discretionary bonuses