Legal Administrative Assistant

$45,760 - $49,920/Yr

Unclassified - West Chester, PA

Full-time - Entry Level

West Chester, PA

About the position

MacMain Leinhauser PC, a small and well-established law firm located in West Chester, PA, is seeking a dedicated Legal Administrative Assistant to join their team. This full-time position offers a competitive hourly wage ranging from $22 to $24, depending on experience. The ideal candidate will be responsible for a variety of administrative tasks that are essential to the smooth operation of the firm. This role requires a proactive individual who can manage multiple responsibilities while maintaining a high level of professionalism and attention to detail. The Legal Administrative Assistant will perform a wide range of administrative duties, including preparing legal documents and correspondence, interacting with clients on a daily basis, and operating various office equipment such as computers, copiers, and scanners. The assistant will also be responsible for maintaining office inventory and supplies, ensuring the accuracy of correspondence, and understanding the preparation and filing of legal documents with courts in both paper and electronic formats. Additionally, the role involves opening, organizing, and maintaining legal files, as well as scheduling the calendars of attorneys, which includes arranging meetings, conferences, tele-conferences, depositions, court appointments, and hearings. Another key responsibility will be recording attorney time and preparing client invoices, while maintaining client confidentiality by keeping attorney/client information privileged. The assistant will also monitor communications placed on the firm's website and update the website as necessary. This position is crucial for supporting the attorneys in their daily operations and ensuring that the firm runs efficiently.

Responsibilities

• Performing a wide variety of administrative duties.
• Preparing documents and correspondence.
• Day to day interaction with clients.
• Operating various office equipment (including computer, copier, scanner, etc.).
• Maintaining office inventory and supplies.
• Creating and ensuring the accuracy of correspondence.
• Understanding, preparing, and filing legal documents with courts in paper and electronic format.
• Opening, organizing, and maintaining legal files.
• Scheduling the calendars of attorneys, including arranging meetings, conferences, tele-conferences, depositions, court appointments, hearings, etc.
• Recording attorney time and preparing client invoices.
• Maintaining client confidence by keeping attorney/client information privileged.
• Monitoring communications placed on the firm's website and updating the website.

Requirements

• Associates or Bachelor's Degree preferred.
• Legal administrative experience.
• Attention to detail.
• Organizational skills.
• Strong computer skills.
• Good communication skills.
• Dependability and professionalism.
• Ability to form and maintain client relationships.
• High level of interpersonal skills and ability to work with all levels of personnel.
• Ability to work under pressure and meet deadlines.
• Time management skills.

Nice-to-haves

• Verbal and written command of the English language.
• Great work ethic.
• Ability to work independently.

Benefits

• Health insurance
• Dental insurance
• 401(k)
• Paid time off
• Vision insurance