Legal Administrative Assistant

Cranfill Sumner & Hartzog Llp - Raleigh, NC

Full-time

Remote - Raleigh, NC

Professional, Scientific, and Technical Services

About the position

Cranfill Sumner LLP is seeking a Legal Administrative Assistant to join our Raleigh office! The Legal Administrative Assistant enhances attorney effectiveness by providing information and administrative support, as well as representation of the attorney to clients and others. Experience in Medical Malpractice is helpful. A hybrid remote work agreement is possible after 90 days. EXPECTATIONS: Regular attendance 5 days per week consistently on time (unless pre-approved or modified schedule), accuracy of work product, and the ability to meet deadlines and produce rush projects as assigned. ESSENTIAL FUNCTIONS: The Legal Administrative Assistant position may require some or all of the following duties: Set up new files; including preparing conflict worksheet upon receipt of new case, typing labels and separating file contents into sub-files; possible preparation of non-billable medical record indexes and/or chronologies per attorney preference; general file maintenance and management, with focus on creating systems to help identify location of documents and what documents have been received and/or produced; filing of general correspondence, e-mails and/or other legal documents; preparation and editing of general correspondence, pleadings and/or discovery documents from attorney dictation, with same day turnaround time desirable; otherwise, next day turnaround time; drafting form or enclosure letters to court personnel, opposing counsel, employer, etc.; related copying, scanning, faxing, etc.; preparation of documents for filing with the court system; sending filed copies to proper parties; field and handle phone calls that may come in for attorney in his absence; review and processing of incoming and outgoing attorney mail; scanning and saving to Net Docs; preparation of materials for meetings, hearings, depositions and discovery production; submit all invoices to accounting/billing; request checks for any filing fees or other court expenses; schedule depositions, mediations, initial meetings with clients and calendaring of same; order court reporters and reserve conference rooms for depositions and mediations; preparing closed files for offsite storage; and coordinate with the finance department to close in our system and final bill; any other related tasks that may be assigned by Management or Supervising Attorneys.

Responsibilities

• Set up new files, including preparing conflict worksheet upon receipt of new case, typing labels and separating file contents into sub-files.
• Prepare non-billable medical record indexes and/or chronologies per attorney preference.
• Maintain and manage general files, focusing on creating systems to identify document locations and statuses.
• File general correspondence, e-mails, and other legal documents.
• Prepare and edit general correspondence, pleadings, and discovery documents from attorney dictation with timely turnaround.
• Draft form or enclosure letters to court personnel, opposing counsel, and employers.
• Handle related copying, scanning, and faxing tasks.
• Prepare documents for court filing and send filed copies to appropriate parties.
• Field and handle phone calls for the attorney in their absence.
• Review and process incoming and outgoing attorney mail, scanning and saving to Net Docs.
• Prepare materials for meetings, hearings, depositions, and discovery production.
• Submit all invoices to accounting/billing and request checks for filing fees or other court expenses.
• Schedule depositions, mediations, and initial meetings with clients, and manage calendaring.
• Order court reporters and reserve conference rooms for depositions and mediations.
• Prepare closed files for offsite storage and coordinate with finance to close in the system and finalize billing.
• Perform any other related tasks assigned by Management or Supervising Attorneys.

Requirements

• Proficient in Microsoft Word and Microsoft Office Suite.
• Minimum typing speed of 70 wpm.
• Knowledge of NetDocuments (Document Management Software) and Elite is helpful.
• Ability to provide administrative support for three or more attorneys.
• Ability to complete tasks assigned in a timely fashion.
• Ability to manage and meet deadlines.
• Must be flexible and detail-oriented.
• Excellent interpersonal skills.
• Excellent verbal and written communication skills required.
• Ability to work under pressure and handle conflicting priorities.
• Ability to maintain confidential information.
• Ability to work independently or as part of a team, using initiative in all aspects of assignments.
• Excellent time management skills.
• Strong organizational skills and attention to detail.
• Keen observation skills.

Benefits

• Company paid BCBS Health plan.
• Good 401(k) and medical benefits.
• Profit sharing is on a very long vesting schedule.