Legal Administrative Assistant

Wilson Elser - Birmingham, AL

Full-time - Mid Level

Birmingham, AL

1,001-5,000 employees

Professional, Scientific, and Technical Services

About the position

Wilson Elser's Birmingham office is seeking a Legal Administrative Assistant. This is an excellent opportunity for legal professionals who are interested in gaining fast-paced professional experience with a national law firm. The Firm Wilson Elser is a full-service and leading defense litigation law firm that faithfully serves our clients with more than 1100 attorneys, across 44 offices across the United States. Founded in 1978, we rank among the top 200 law firms identified by The American Lawyer and 43rd in The National Law Journal's survey of the nation's largest law firms. As a Legal Administrative Assistant, you will play a crucial role in supporting the attorneys and the office by managing various administrative tasks. You will be responsible for answering telephone calls, taking messages, receiving incoming court E-filings, and ensuring that all documents are saved to the document management system and circulated to the appropriate recipient teams. Your role will also involve processing vendor invoices, managing calendars, and assisting attorneys with email correspondence, drafting letters, and maintaining case lists. This position requires a proactive individual who can multitask and manage a variety of demands daily. You will need to have exceptional organizational skills, attention to detail, and the ability to prioritize tasks effectively. The ideal candidate will be able to work independently as well as part of a team, supporting the office and attorneys in a dynamic environment. Wilson Elser is committed to creating a work environment free of barriers and bias, where individual outlooks and talents are respected and valued. We believe in equal employment opportunities without discrimination or harassment based on any characteristic protected by law.

Responsibilities

• Answer telephone calls and take messages as needed.
• Receive incoming court E-filings, save to document management system, and circulate to appropriate recipient teams.
• Copy, scan, and print requests.
• Process vendor invoices and check requests.
• Calendar deadlines and implement organizational tools to ensure deadlines are met.
• Assist attorneys with email/correspondence; draft letters and documents.
• Maintain case lists and open new client matters.
• Manage documents and organize electronic case files.
• Respond timely to all inquiries and communications.
• Provide general administrative and clerical support as directed.
• Perform other administrative tasks as assigned.

Requirements

• Must have a minimum of 5 years' experience in a law firm or professional office setting.
• Previous insurance defense litigation experience is a plus.
• Must possess strong, clear, and effective verbal and written communication skills.
• Strong computer skills with proficiency in MS Office Suite and document management systems.
• Familiarity with legal documents, docketing, and litigation procedures is a plus.
• Ability to work independently as well as part of a team, supporting the office and attorneys.
• Must be able to multitask and successfully manage a variety of demands daily.
• Must have exceptional organizational skills, attention to detail, and a strong ability to prioritize.
• Ability to sit at a desk and utilize a computer for the duration of the shift.
• Ability to lift up to 20 pounds.

Benefits

• Paid time off
• Opportunities for advancement
• Excellent benefits
• Generous PTO plan
• Corporate Discount Plans