Legal Administrative Assistant

$51,334 - $80,933/Yr

I C W Group - San Diego, CA

Full-time - Entry Level

San Diego, CA

About the position

The Legal Administrative Assistant at ICW Group plays a crucial role in supporting attorneys by managing clerical tasks, data entry, document creation, e-filing, and mail processing related to workers' compensation cases. This position is essential for maintaining deadlines, scheduling meetings, and ensuring the delivery of high-quality legal services.

Responsibilities

• Performs administrative functions for Workers' Compensation cases.
• Creates new files in the Litigation Management System, including accurate data entry, uploading of file materials, and creation of database.
• Schedules and coordinates activities of the attorneys and hearing representatives such as deposition, court hearings, meetings, and other legal activities.
• Furnishes and requests information as needed to assist in completion of reports.
• Performs calendar, diary and setting of tasks of deadlines and milestones for each case and follow-up to ensure completion.
• Assists with management, organization, drafting and filing of documents.
• Drafts documents for review by attorneys, paralegals, and hearing representatives.
• Edits and proofreads documents for proper grammar, spelling, and content.
• Prepares and e-files documents with the Workers' Compensation Appeals Board (WCAB).
• Files and organizes all materials appropriately in the electronic litigation management system.
• Reviews incoming mail and correctly routes to appropriate individuals.
• Creates invoices and submits same to claims department.
• Maintains accurate and complete database in the electronic litigation management system.
• Fosters internal and external client relationships with a customer-centric focus.
• Adheres to all ICW Group's policies and procedures and the California Rules of Professional Conduct.
• Coordinates payment to vendors.

Requirements

• High school diploma required.
• Minimum 2 years of experience in a law firm or claim environment required, or equivalent combination of education and experience.
• Workers' Compensation experience preferred.
• Proficient knowledge of California workers' compensation procedure with prior litigation/legal administrative assistant experience handling various types of workers compensation cases.
• Understanding of workers' compensation administrative rules and procedures.
• Proficient use of a personal computer and skills with Microsoft Word, Excel, Outlook, Adobe, PowerPoint, EAMS, Pacer, and commonly used software platforms.
• Knowledge and use of general office equipment such as scanners and copiers.
• Familiarity with business legal principles and billing practices and procedures.
• Demonstrated experience working independently under minimal supervision, maintaining a strong work ethic, and exercising initiative.
• Ability to communicate effectively with external and internal clients both verbally and in writing.
• Ability to read and understand legal materials.
• Ability to keep information organized and confidential.
• Ability to appropriately redirect inquiries, issues, or questions from internal and external clients, businesses, and members of the State Bar or Judiciary.
• Ability to effectively present information, verbally and in writing, including English usage, spelling, vocabulary, grammar, and punctuation.
• Ability to learn various proprietary computer applications.
• Strong organizational abilities, time management, and aptitude for learning new skills.
• Ability to prioritize multiple tasks and complete timely.

Nice-to-haves

• Successful completion of a legal secretarial program from a recognized community or business college preferred.

Benefits

• Generous medical, dental, and vision plans.
• 401K retirement plans with company match.
• Bonus potential for all positions.
• Paid Time Off with an accrual rate of 5.23 hours per pay period (equal to 17 days per year).
• 10 paid holidays throughout the calendar year.
• Support for continued learning.