Legal Administrative Assistant

$43,000 - $58,000/Yr

Ensz & Jester, P.C. - Kansas City, MO

Full-time - Entry Level

Kansas City, MO

Professional, Scientific, and Technical Services

About the position

Ensz & Jester, P.C. is seeking a highly organized and experienced Legal Administrative Assistant to support attorneys and paralegals in a well-established law firm located in downtown Kansas City. The role involves a variety of administrative tasks, including legal transcription, managing service of process, assisting with litigation discovery, and electronic filing with courts. The ideal candidate will have a strong background in legal administration and proficiency in Microsoft Office, contributing to the firm's success through effective support and organization.

Responsibilities

• Transcribe attorney dictations, phone calls, witness statements, and other recordings.
• Anticipate the needs of paralegals and attorneys to facilitate their workflow and provide administrative support as required.
• Perform general administrative duties, including managing calendars, coordinating meetings, setting up files, making copies, etc.
• Enter billable time for attorneys.
• Answer and manage incoming phone calls.
• Manage, log, and make notifications of service of process.
• Assist attorneys with discovery and other litigation support.
• Electronically file documents with Courts and governmental entities.
• Prepare and format legal documents using Microsoft Office, including Word, Excel, and PowerPoint.
• Collaborate with team members to ensure a smooth workflow within the office.
• Assist in maintaining an organized and efficient office environment.
• Ensure the office space is prepared for meetings, depositions, arbitrations, and other events, including setting up/cleaning up necessary equipment, materials, and refreshments.
• Monitor and manage office supplies/refreshments.
• Other tasks and responsibilities as assigned by attorneys and senior staff.

Requirements

• Mid-level administrative experience in a legal setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience with legal transcription and litigation support procedures.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Critical thinking and problem-solving abilities.

Nice-to-haves

• Previous legal experience.
• A great attitude, curiosity, and a desire to learn.
• Ability to work effectively as a team player.

Benefits

• Free parking
• Dental insurance
• Paid time off
• Vision insurance
• Paid health insurance