Legal Administrator (Office Manager)

$57,408 - $81,078/Yr

State Of Maine - Bangor, ME

Full-time - Mid Level

Bangor, ME

Executive, Legislative, and Other General Government Support

About the position

The Maine Commission on Public Defense Services is seeking a dedicated and organized individual for the position of Office Manager (Legal Administrator) at the Bangor Public Defender Office. This role is crucial in overseeing a team of paralegals and ensuring the efficient operation of the office, which is dedicated to providing high-quality legal representation to indigent citizens entitled to counsel at state expense. The Office Manager will work closely with the District Defender and will be responsible for supervising paralegal staff, managing office operations, and maintaining a structured and effective work environment. In this position, the Office Manager will engage with a diverse range of stakeholders, including court officials, law enforcement, legal and social agencies, and clients. The role requires proficiency in various administrative tasks such as word processing, legal document preparation, document management, record keeping, data management, and calendar management. The ideal candidate will be self-directed, highly organized, and possess a keen attention to detail, enabling them to work efficiently and independently in a fast-paced legal environment. The successful candidate will also need to demonstrate strong interpersonal skills and a solid work ethic, as collaboration and adaptability are essential in this role. The Office Manager will play a vital part in ensuring that the Bangor Public Defender Office operates smoothly and effectively, contributing to the overall mission of the Maine Commission on Public Defense Services.

Responsibilities

• Oversee and manage the paralegal staff within the Bangor Public Defender Office.
• Assist the District Defender in administrative tasks and office management.
• Ensure a well-organized and efficient work environment for the office.
• Communicate effectively with court officials, law enforcement, legal and social agencies, and clients.
• Manage document preparation, record keeping, and data management tasks.
• Maintain calendar management and scheduling for the office.

Requirements

• Bachelor's Degree and four (4) years of paralegal experience in a law firm, court, or legal services agency, or an equivalent combination of education and experience.
• Strong organizational skills and attention to detail.
• Ability to work efficiently and independently in a fast-paced environment.
• Excellent interpersonal skills and a strong work ethic.

Nice-to-haves

• 3+ years of experience in an administrative support role in a law firm, court, or legal services setting.
• Evidence of increasing responsibilities, including supervision of others in an administrative role.

Benefits

• 13 paid holidays annually
• 12 days of sick leave
• 3+ weeks of vacation leave annually
• Health insurance coverage with 85%-100% of employee-only premiums paid by the State
• 100% of employee-only dental premiums paid by the State
• Retirement plan with a contribution of 13.29% of the employee's pay towards MainePERS