Legal Assistant, Faculty Support Unit (4722C), Berkeley Law - 69130

$64,792 - $69,347/Yr

University of California - Berkeley, CA

Full-time - Entry Level

Remote - Berkeley, CA

101-250 employees

Educational Services

About the position

The Legal Assistant in the Faculty Support Unit at Berkeley Law plays a crucial role in providing comprehensive administrative support to law school faculty. This position involves a variety of responsibilities that are essential for the smooth operation of the faculty's teaching, research, and pro bono activities. The incumbent will be responsible for legal word processing, editing, research, special events coordination, course material compilation and preparation, financial and budget administration, exam administration and proctoring, and training and development. The role requires establishing methods for analyzing, prioritizing, organizing, and completing detailed and complex administrative tasks. In addition to administrative duties, the Legal Assistant will conduct legal research using resources such as LexisNexis and Westlaw, prepare summary factual information, and ensure compliance with citation standards. The position also involves preparing exam materials, maintaining confidentiality, and proctoring exams in accordance with Law School policies. The assistant will coordinate special events, manage logistics, and communicate with speakers and vendors. Furthermore, the role includes drafting correspondence, scheduling appointments, and acting as a liaison between students and professors. The Legal Assistant will also be expected to participate in professional development activities, attend meetings, and support the recruitment and training of new employees. This position is designed for individuals who are equity-minded and committed to fostering an inclusive environment that values diversity in all its forms. The successful candidate will demonstrate a strong commitment to the principles of equity, diversity, and inclusion, and will be expected to integrate these values into their daily work.

Responsibilities

• Research, locate, organize, and prepare legal teaching materials for faculty.
• Track and monitor readers and other class materials and resolve any production delays.
• Track and monitor one or more funds and/or complex contracts and grants utilizing multiple funding sources.
• Arrange travel and compile information and receipts for reimbursements on behalf of faculty.
• Coordinate with Business Office staff to complete complex purchasing activities using University protocols.
• Perform directed legal research for faculty teaching, research, and publication.
• Prepare summary factual information using Excel or related software.
• Input and edit complex legal research documents, bibliographies, outlines, and exams.
• Prepare documents in accordance with the author, Law School, or publisher's format.
• Proctor exams in accordance with Law School policies and assist faculty in entering student grades online.
• Plan events, communicate with speakers, and coordinate logistics for special events.
• Attend FSU meetings to stay informed and provide high-level customer service to faculty.
• Assist in recruitment, hiring, and training of new employees.

Requirements

• Minimum of 6 months administrative work experience in a fast-paced environment.
• Broad knowledge of office environments and executive administrative support needs.
• Excellent oral and written communication skills.
• Demonstrated commitment to and understanding of diversity, equity, inclusion, and belonging (DEIB).
• Excellent computer skills with the ability to quickly learn new software and campus-specific systems.
• Proficient in Microsoft Office suite and Google productivity suite.
• Excellent organizational and time management skills with strong attention to detail.
• Excellent analytical skills and the ability to resolve complex problems creatively.
• Ability to work independently and in a team environment.
• Ability to maintain confidentiality and adhere to FERPA regulations.
• High school diploma or equivalent experience.

Nice-to-haves

• The ability to be forward-thinking and anticipate problems and solutions.
• Knowledge and experience working with high-level executives and/or practicing lawyers.
• Knowledge of basic legal terminology through experience in legal settings or in legal studies.
• Experience with University of California campus-specific software and systems.

Benefits

• Comprehensive benefits package offered by the University of California.
• At least 80 hours (10 days) of paid time per year for professional development activities.
• Hybrid work model with one day of remote work per week.