Legal Assistant / Front Desk Receptionist

$29,120 - $35,360/Yr

Fornaris Law Firm P.A - Coral Gables, FL

Full-time - Entry Level

Coral Gables, FL

Professional, Scientific, and Technical Services

About the position

Fornaris Law Firm P.A. is seeking a full-time bilingual receptionist to join our team in Coral Gables, FL. The ideal candidate will be fluent in both English and Spanish, as the role requires effective communication with a diverse clientele. The receptionist will be the first point of contact for clients and visitors, responsible for creating a welcoming environment and ensuring smooth operations at the front desk. This position involves operating a multiple-line telephone system, greeting clients and visitors, and managing incoming communications with professionalism and courtesy. Additionally, the receptionist will handle various office administrative tasks, including scanning mail and files, scheduling appointments, and maintaining organized records. The ability to multi-task in a fast-paced professional environment is essential, as is a strong attention to detail and organizational skills. Proficiency in Microsoft Word and Outlook is required to perform daily tasks efficiently. This role is crucial in supporting the overall operations of the law firm and ensuring that clients receive exceptional service from the moment they enter our office.

Responsibilities

• Operate a multiple-line telephone system to manage incoming calls.
• Greet clients and visitors in a professional and friendly manner.
• Scan mail and files to maintain organized records.
• Perform various office administrative tasks as needed.
• Schedule appointments and manage the calendar for the firm.
• Maintain a clean and organized front desk area.
• Assist with customer service inquiries and provide information as needed.

Requirements

• High school diploma or equivalent is required.
• 1 year of customer service experience is required.
• Fluency in English and Spanish is required.
• Strong organizational skills and attention to detail are necessary.
• Excellent communication skills, both verbal and written, are essential.
• Proficiency in Microsoft Word and Outlook is required.

Benefits

• Health insurance
• Paid time off