LEGAL ASSISTANT II - 41000229

$42,211 - $42,211/Yr

State of Florida - Daytona Beach, FL

Full-time - Entry Level

Daytona Beach, FL

Executive, Legislative, and Other General Government Support

About the position

The Legal Assistant II position at the Office of the Attorney General in Daytona Beach, Florida, is responsible for providing support in the Criminal Appeals Division. This role involves managing legal cases, drafting and preparing legal documents, maintaining records, and assisting attorneys in various administrative tasks. The position requires a high school diploma and two years of relevant experience, with a preference for candidates with legal or appellate experience.

Responsibilities

• Draft, edit and prepare legal documents under supervision of attorneys and staff.
• Prepare routine correspondence based on preapproved document templates.
• Calendar deadlines in accordance with applicable rules of procedure.
• Electronically file documents with courts.
• Assist in the processing and maintenance of all electronic media including e-filings and evidence and media.
• Update case management system and notes, and assist with data collection and reports.
• Maintain and file all records and reports on case activity and prepare any necessary statistical reports.
• Maintain internal case dockets and case files.
• Secure supplemental case information.
• Coordinate services needed for proceedings such as transportation, Pre-Trial waiting area, and translation services.
• Assist agency law enforcement with scanning documents.
• File exhibits provided by agency law enforcement investigators.
• Assist with coordination of service of process and subpoenas.
• Assist with obtaining transcripts and court records.
• Transcribe dictation as needed.
• May accompany attorneys to court and assist as required.
• Coordinate meetings, depositions and or court appearances including space, time, place and notify all participants.
• Assist victims and witnesses.
• Assist with agency law enforcement discovery preparation.
• Generate subpoenas and update case management system from returns.
• Maintain calendars.
• Entering time into billable hours reports.
• Arrange travel itinerary and hotel accommodations and reimbursement forms.
• Arrange conference calls and meetings.
• Research and prepare reports.
• Receive, scan and distribute incoming mail.
• Responsible for all administrative activities as required.
• Bilingual employees who are able may be asked to assist in translations as needed.
• Notarize documents as needed if a notary.
• Train lower level Legal Assistants.

Requirements

• High school diploma or equivalency.
• Two (2) years of secretarial/clerical experience.
• Completed year of education can substitute on a year for year basis for required work experience.
• Preference for candidates with prior legal and/or appellate experience.

Nice-to-haves

• Bilingual skills for translation assistance.

Benefits

• Annual and Sick Leave benefits.
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions.
• Flexible Spending Accounts.
• Tuition waivers.