LEGAL ASSISTANT IV - SES

About the position

The Legal Assistant IV position at the Office of the Attorney General in Orlando, Florida, is responsible for providing comprehensive legal administrative support within the Statewide Prosecution Unit. This role involves managing legal case documentation, assisting attorneys with court preparations, and performing various administrative tasks to ensure efficient operations within the legal department.

Responsibilities

• Craft, edit, and prepare legal documents under supervision of attorneys and staff.
• Prepare routine correspondence based on preapproved document templates.
• Calendar deadlines in accordance with applicable rules of procedure.
• Electronically file documents with courts.
• Assist in the processing and maintenance of all electronic media including e-filings and evidence and media.
• Update case management system and notes, and assist with data collection and reports.
• Maintain and file all records and reports on case activity and prepare any necessary statistical reports.
• Maintain internal case dockets and case files.
• Secure supplemental case information.
• Coordinate services needed for proceedings such as transportation, Pre-Trial waiting area, and translation services.
• Assist agency law enforcement with scanning documents.
• File exhibits provided by agency law enforcement investigators.
• Assist with coordination of service of process and subpoenas.
• Assist with obtaining transcripts and court records.
• Transcribe dictation as needed.
• May accompany attorneys to court and assist as required.
• Coordinate meetings, depositions, and court appearances including space, time, place and notify all participants.
• Assist victims and witnesses.
• Assist with agency law enforcement discovery preparation.
• Generate subpoenas and update case management system from returns.
• Maintain calendars and enter time into billable hours reports.
• Arrange travel itinerary and hotel accommodations and reimbursement forms.
• Arrange conference calls and meetings.
• Research and prepare reports.
• Receive, scan, and distribute incoming mail.
• Train lower-level Legal Assistants.
• Serve as administrative assistant by planning, initiating, and carrying to completion clerical, secretarial, and administrative activities.

Requirements

• High school diploma or GED.
• Four (4) years of secretarial/clerical experience.
• Two-year degree or certificate in Paralegal Studies or related field may substitute for two (2) years of required experience.
• Minimum of one (1) year experience in a similar position within the Office of the Attorney General or a similar large legal organization.

Nice-to-haves

• Bilingual skills for translation assistance.
• Legal secretarial experience.

Benefits

• Dental insurance
• Flexible spending account
• Paid holidays
• Retirement plan
• Vision insurance