Legal Assistant (Litigation/Business Law)

Foley & Lardner Llp - Salt Lake City, UT

Full-time

Salt Lake City, UT

1,001-5,000 employees

Professional, Scientific, and Technical Services

About the position

Foley & Lardner LLP is seeking an experienced Legal Assistant to join their Business Law and Litigation practice groups in Salt Lake City, UT. This position is integral to the daily operations of the legal practice, providing executive legal assistance to attorneys and paraprofessionals. The ideal candidate will be responsible for producing high-quality work products for clients, ensuring that all tasks are completed efficiently and accurately. The firm prides itself on fostering a supportive environment where unique perspectives and experiences are valued, allowing employees to excel in their roles. As part of a team of over 2,300 professionals, the Legal Assistant will have the opportunity to develop their skills, advance their career, and build meaningful connections within the legal community. In this role, the Legal Assistant will perform a variety of complex secretarial and clerical duties, including meeting planning and coordination, client communication, and scheduling. The candidate will draft and file correspondence, pleadings, and related documents with bankruptcy and other courts, while also managing a busy bankruptcy docket of cases. The position requires strong organizational skills to maintain attorney calendars and ensure deadlines are met. The Legal Assistant will interact with clients frequently, responding to inquiries and obtaining necessary information, while also preparing documentation for attorney review. The successful candidate will be proactive in anticipating the needs of attorneys, preparing necessary documentation, and managing both physical and electronic client files. This role demands a high level of attention to detail, particularly in proofreading documents and ensuring proper formatting. The Legal Assistant will also handle incoming and outgoing mail, manage expense reports, and assist with various administrative tasks to support the legal team effectively.

Responsibilities

• Assist attorneys by providing executive level administrative assistance through the performance of complex secretarial and clerical duties including meeting planning and coordination, client communication, and scheduling.
• Draft and file correspondence, pleadings, and related documents with bankruptcy and other courts, and review filed documents on PACER court system.
• Assist in managing a busy bankruptcy docket of cases and assist in business development presentations.
• Schedule appointments and make arrangements for conferences and travel; maintain attorney's calendar and daily docket to ensure that deadlines are met.
• Interact with persons at all levels in the firm, industry, and community; heavy client contact.
• Communicate attorney's instructions to various individuals and furnish and obtain information from other attorneys within the practice area.
• Create, organize, and maintain client files, follow up on pending matters.
• Maintain physical and electronic client, research, and administrative files utilizing NetDocs.
• Greet attorney's clients and guests for meetings and appointments and ensure that all required materials are organized in advance.
• Anticipate attorney's needs and prepare necessary documentation in draft for attorney's review, including miscellaneous correspondence and client billing.
• Provide document production services, including styling and formatting of documents.
• Proofread all documents and check for appropriate formatting, spelling, and grammatical errors.
• Prepare documents and packages for mail, messenger, and overnight delivery; ensure that all attachments, exhibits, and enclosures are intact.
• Receive and redirect attorney requests and needs as appropriate to expedite solutions.
• Manage incoming and outgoing mail and e-mail.
• Submit conflicts check(s) through OPEN.
• Enter new client matter information in OPEN and prepare engagement letters.
• Input attorney's time in InTapp Time and record information.
• Prepare expense reports and disbursements forms using Chrome River.
• Perform routine filing and retrieve files when requested.

Requirements

• Minimum of five (5) years of Assistant experience is required, with experience and familiarity with litigation, bankruptcy, and business law strongly preferred.
• High School Diploma or GED required; Associate's Degree or Bachelor's Degree in a related field preferred.
• Litigation experience including calendaring and trial preparation required; experience in Bankruptcy and Transaction law preferred.
• Proficient in the use of Microsoft Word, Outlook, PowerPoint, and Excel.