Legal Assistant - Litigation

Phelps Dunbar Llp - Tampa, FL

Full-time - Entry Level

Tampa, FL

Professional, Scientific, and Technical Services

About the position

Phelps Dunbar LLP is seeking a Legal Assistant to support a group of attorneys within the Litigation practice group in Tampa. This role involves performing complex secretarial, administrative, and substantive legal duties to ensure the attorneys operate efficiently and effectively. The Legal Assistant will leverage technology and legal knowledge to prepare documents, manage filings, and maintain attorney schedules, contributing to the overall success of the litigation team.

Responsibilities

• Leverage technology resources to enhance attorney efficiency.
• Prepare documents by transcribing, formatting, and editing using office software applications.
• Coordinate e-filings and filings in state and federal courts as needed.
• Handle incoming and outgoing mail, faxes, and scanning of documents.
• Maintain daily calendars for attorneys, including scheduling appointments and travel arrangements.
• Open and close files, assist with conflicts checks, and manage billing matters.
• Maintain a good working rapport with clients, exercising discretion and judgment.

Requirements

• High school diploma or GED required; associate degree or related education preferred.
• Three or more years of litigation secretarial experience in a law firm environment preferred.
• Strong knowledge of office software applications including Word, Excel, PowerPoint, Outlook, and PDF.
• Working knowledge of legal practices, terminology, documents, and court procedures.
• Excellent typing, spelling, grammar, proofreading, and transcription skills.

Nice-to-haves

• Knowledge of construction and commercial litigation is a plus.
• Ability to interact and communicate effectively in a business environment.
• Flexible, solutions-oriented approach to work under pressure.