CGI - Indianapolis, IN

posted 3 months ago

Full-time - Entry Level
Indianapolis, IN
Professional, Scientific, and Technical Services

About the position

As a Legal Assistant (Management Analyst I), you will play a crucial role in supporting the Department of Justice's Executive Office for Immigration Review, specifically within the Indianapolis Immigration Court. This position is set in a fast-paced environment where you will be responsible for a variety of administrative tasks that are essential to the court's operations. Your role will involve close interaction with the public, attorneys, and U.S. Immigration Judges, making excellent communication and organizational skills vital to your success. Your primary responsibilities will include managing case information, coordinating with various agencies, and handling court documents, schedules, and mail. You will assist U.S. Immigration Judges during court proceedings, ensuring that all necessary documentation is prepared and available. This position requires a high level of attention to detail and the ability to work efficiently under pressure, as you will be responding to inquiries and managing multiple tasks simultaneously. In addition to your administrative duties, you will be expected to provide excellent customer service to all court visitors and stakeholders. This role offers a non-negotiable hourly rate of $18.50, and you will be working a standard schedule of 8:00 AM to 4:30 PM, Monday to Friday, totaling 40 hours per week, subject to the operational needs of the court. Your contributions will be vital in ensuring the smooth operation of the court and the fair administration of justice.

Responsibilities

  • Respond to inquiries and manage case information
  • Provide administrative assistance to U.S. Immigration Judges, court management, and support staff
  • Communicate with the Department of Homeland Security, Private Bar Attorneys, and other federal immigration agencies
  • Answer and transfer telephone calls
  • Review and process legal documents and correspondence
  • Manage court calendars and prepare orders and hearing notices
  • Sort and distribute filings and mail
  • Assist U.S. Immigration Judges in court hearings
  • Provide excellent customer service
  • Assemble and maintain Records of Proceedings (ROP)

Requirements

  • U.S. Citizenship required
  • High school diploma or equivalent
  • Experience as an administrative assistant, paralegal, legal secretary, program assistant, customer service role, or related field
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
  • Excellent written and communication skills
  • Ability to lift 30 lbs. and perform filing tasks
  • Ability to obtain a U.S. Government Moderate Risk Public Trust Security Clearance
  • Successful completion of a CGI Background Investigation, including checks on criminal history, education, employment, credit, and driving records

Benefits

  • $18.50/hour, non-negotiable
  • Share Purchase Plan with company matching dollar-for-dollar contributions
  • 401(k) Plan and Profit Participation
  • Paid Time Off (80 hours)
  • 11 Paid Holidays
  • Health & Welfare Benefits
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