Legal Assistant / Office Administrator

Butler Law Firm - Kenner, LA

Part-time - Entry Level

Kenner, LA

Professional, Scientific, and Technical Services

About the position

The Butler Law Firm, a small boutique litigation firm located in Kenner, Louisiana, is seeking a part-time Legal Assistant/Office Administrator. This position is essential for supporting the firm's legal operations and ensuring smooth administrative processes. The ideal candidate will be responsible for a variety of general legal duties, which include electronic filing, drafting form pleadings, managing files, and maintaining the calendar for the firm. Additionally, the role involves assisting with trial preparation, which is crucial for the timely and effective handling of cases. In terms of administrative responsibilities, the Legal Assistant/Office Administrator will handle monthly invoicing through the Ebillity time management system. This includes collecting and posting client payments, paying invoices, and renewing attorney bar dues. The position requires a detail-oriented individual who can manage multiple tasks efficiently while maintaining a high level of accuracy. The successful candidate will play a vital role in the day-to-day operations of the firm, contributing to its overall success and client satisfaction.

Responsibilities

• Assist with general legal duties including electronic filing and drafting form pleadings.
• Manage file organization and maintenance.
• Maintain the firm's calendar and schedule appointments.
• Assist with trial preparation and related tasks.
• Handle monthly invoicing through the Ebillity time management system.
• Collect and post client payments accurately.
• Pay invoices and manage financial transactions.
• Renew attorney bar dues as required.

Requirements

• Proven experience as a legal assistant or office administrator in a law firm setting.
• Familiarity with legal terminology and procedures.
• Proficient in electronic filing systems and document management.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and deadlines effectively.
• Excellent communication skills, both written and verbal.

Nice-to-haves

• Experience with trial preparation and court procedures.
• Knowledge of billing software, particularly Ebillity.
• Familiarity with Louisiana legal practices and regulations.