Legal Assistant | Personal Injury

Farah & Farah P.A - Lake City, FL

Full-time - Entry Level

Lake City, FL

Professional, Scientific, and Technical Services

About the position

We are seeking a highly organized and detail-oriented Personal Injury Presuit Legal Assistant/Secretary to join our legal team. The ideal candidate will provide comprehensive administrative support for the personal injury presuit process, ensuring efficient case management and effective communication with clients, medical providers, and insurance companies. Our mission is to demonstrate relentless dedication to justice for our clients, delivered with uncompromising support, professionalism, and compassion. As a Legal Assistant/Secretary at Farah & Farah, you will play a crucial role in supporting our legal team in providing exceptional legal services to our clients. You will assist attorneys and paralegals in various legal tasks, ensuring smooth and efficient operation within the legal department. Your responsibilities will include managing personal injury cases during the presuit phase, organizing case files, maintaining documentation, and tracking deadlines. You will also draft, prepare, and review legal documents related to personal injury claims, including demand letters, medical records requests, and settlement proposals. In addition to case management, you will act as a point of contact for clients, providing updates on case status, answering questions, and scheduling meetings or appointments. You will be responsible for obtaining, organizing, and reviewing medical records and bills, ensuring all necessary documentation is accurately compiled for case evaluation. Your role will also involve preparing and sending correspondence to clients, medical providers, and insurance companies, including follow-up letters and requests for information. You will coordinate and schedule appointments for clients, such as medical examinations, depositions, and meetings with attorneys, while maintaining and organizing electronic and physical case files to ensure all records are up-to-date and easily accessible. Furthermore, you will conduct preliminary research on case-related issues, such as medical conditions, treatment protocols, and insurance coverage, and provide general administrative support, including managing phone calls, handling mail, and performing other clerical duties as needed.

Responsibilities

• Assist in managing personal injury cases during the presuit phase, including organizing case files, maintaining documentation, and tracking deadlines.
• Draft, prepare, and review legal documents related to personal injury claims, including demand letters, medical records requests, and settlement proposals.
• Act as a point of contact for clients, providing updates on case status, answering questions, and scheduling meetings or appointments.
• Obtain, organize, and review medical records and bills, ensuring all necessary documentation is accurately compiled for case evaluation.
• Prepare and send correspondence to clients, medical providers, and insurance companies, including follow-up letters and requests for information.
• Coordinate and schedule appointments for clients, such as medical examinations, depositions, and meetings with attorneys.
• Maintain and organize electronic and physical case files, ensuring all records are up-to-date and easily accessible.
• Conduct preliminary research on case-related issues, such as medical conditions, treatment protocols, and insurance coverage.
• Provide general administrative support, including managing phone calls, handling mail, and performing other clerical duties as needed.

Requirements

• Proven working experience as a Legal Assistant or Legal Secretary in Personal Injury law.
• Strong knowledge of personal injury litigation processes and terminology.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal case management software.
• Strong written and verbal communication skills in English.
• Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Outstanding time-management and typing skills.
• Ability to work autonomously and in a team environment.
• High attention to detail and accuracy.
• Ability to handle sensitive and confidential information with discretion.
• Professional adherence of attendance, reliability, and integrity.
• Professional presentation in attire, demeanor, appearance, and compliance to company dress code.

Benefits

• 401(k) with matching
• Vision insurance
• Dental insurance
• Health insurance
• Health savings account
• Life insurance & AD/D
• Paid time off (rolls over)
• Referral program
• Employer Paid Short Term Disability and Basic Life Insurance
• Employee assistance program