Legal Assistant/Secretary

$45,000 - $55,000/Yr

Build My Great Team - Dedham, MA

Full-time - Entry Level

Dedham, MA

About the position

The Legal Assistant/Secretary position at a busy estate planning, estate settlement, trust administration, and elder law firm in Dedham is designed for an experienced individual who thrives in a dynamic environment. The role involves supporting senior paralegals, managing client communications, and handling various administrative tasks to ensure efficient operations within the firm. The ideal candidate will embody the firm's values of expertise, quality service, professionalism, reliability, and collegiality.

Responsibilities

• Support Senior Paralegals with their work for clients.
• Follow-up with clients to collect information and documents.
• Coordinate with other staff to schedule meetings for clients to review and sign their estate plan documents.
• Revise and finalize draft estate plan documents to send to clients.
• Prepare and finalize correspondence to Registries of Deeds, Probate Courts, other law firms, CPAs, etc.
• Communicate with out-of-state attorneys to coordinate preparation of deeds.
• Prepare various corporate documents and file with the Secretary of State's Office.
• Prepare Trust Funding forms as needed.
• Perform administrative tasks such as scanning, copying, and preparing correspondence.
• Handle additional tasks as needed.

Requirements

• High school diploma required; associate or bachelor's degree preferred.
• 3-5 years of law office administrative work experience, preferably with an estate planning or elder law firm.
• Strong attention to detail and proficient proofreading skills.
• Excellent interpersonal, verbal, and written communication skills.
• Excellent organizational skills and the ability to prioritize and handle multiple tasks.
• Ability to work independently with minimal supervision.
• A team-oriented attitude and professional demeanor.
• Ability to maintain the confidentiality of information.
• Familiarity with probate courts and registries of deeds is a plus but not required.
• Proficiency in Microsoft Word, Excel, and Outlook, and other common office applications.
• Familiarity with Clio and Timeslips is a plus.

Nice-to-haves

• Familiarity with probate courts and registries of deeds is a plus but not required.
• Familiarity with Clio and Timeslips is a plus.

Benefits

• 401(k)
• 401(k) matching
• Free parking
• Health insurance
• Paid sick time
• Paid time off
• Parental leave