Legal Assistant - Workers Compensation (English/Portuguese or English Spanish

Martin Law - Philadelphia, PA

Full-time - Entry Level

Philadelphia, PA

Professional, Scientific, and Technical Services

About the position

Martin Law is seeking a compassionate, team-oriented, customer service-focused bilingual legal assistant to support our Legal Teams with various duties. The role involves gathering medical records and bills, scheduling appointments and depositions, scanning client documents, preparing files, and maintaining client contact in both Portuguese and English or Spanish and English. We pride ourselves on being an equal opportunity employer that warmly welcomes all hardworking, client-focused, and dedicated team contributors. As a legal assistant, you will play a crucial role in ensuring that our clients receive the best possible support throughout their legal journey. Your responsibilities will include logging medical records into client files, scheduling depositions, mediations, and client appointments, and assembling medical indices while following up on the acquisition of medical records. You will also maintain communication with clients to keep them informed about their case progress and verify outstanding balances with attorneys, clients, and providers. This position requires a high level of organization and attention to detail, as you will be responsible for preparing files for depositions and mediations, confirming appointments, and taking new client intake calls after a 90-day training period. You will also be expected to close and strip down files and perform other duties as assigned. We are looking for someone who can demonstrate accuracy and thoroughness in their work, while also being able to balance team and individual responsibilities. If you have a passion for the law and possess the necessary skills to excel as a Legal Assistant, we invite you to apply for this position. Join our dedicated team of professionals committed to serving our customers and providing exceptional legal support services.

Responsibilities

• Logs in medical records to client files including mail, medical records, medical bills, hearing notices, discovery, etc.
• Schedules depositions, mediations, client appointments, referral lunches, client meetings.
• Assembles the medical index and follows up on the acquisition of medical records.
• Maintains contact with clients to keep them informed about case progress.
• Verifies outstanding balances with attorneys, clients, and providers to maintain case costs.
• Responds to and scans all incoming mail documents.
• Prepares files for depositions and mediations.
• Confirms client appointments, depositions, and mediations.
• Takes new client intake calls after 90 days on the job.
• Closes and strips down files.
• Performs other duties as assigned.

Requirements

• High School Diploma or equivalent.
• Some college preferred.
• One year of experience in worker's comp and/or law firm highly preferred but not required.
• Working knowledge and proficiency with Microsoft Office Suite required.
• Experience with case management software preferred.
• Strong typing skills.
• Dictation transcription experience is a plus.
• Experience requesting medical records via CIOX and MRO preferred.
• Bilingual (Portuguese and English or Spanish and English) required.

Nice-to-haves

• Experience in a law office setting.
• Familiarity with legal administrative tasks.
• Ability to conduct thorough research to ensure accuracy.

Benefits

• Health savings account
• AD&D insurance
• Disability insurance
• Health insurance
• Dental insurance
• 401(k)
• Flexible spending account
• Happy hour
• Paid time off
• Employee assistance program
• Vision insurance
• 401(k) matching
• Opportunities for advancement
• Life insurance
• Referral program
• Paid sick time