Legal Assistant

CooperVision - Victor, NY

Full-time - Entry Level

Victor, NY

10,001+ employees

Merchant Wholesalers, Durable Goods

About the position

The CooperCompanies is seeking a dedicated individual to join our Labor & Litigation legal team in Victor, New York. This role is essential in providing day-to-day support to our attorneys and legal professionals, ensuring that the legal team operates efficiently and effectively. The successful candidate will be responsible for a variety of tasks that are crucial to the legal department's operations. This includes the preparation, organization, and management of both electronic and non-electronic legal documents, which are vital for ongoing and upcoming legal matters. The role will also involve assisting with data entry for new matter intake, ensuring that all relevant information is accurately captured and maintained in our systems. In addition to document management, the position requires providing clerical support, which encompasses a range of administrative tasks. This includes handling phone communications, performing general administrative work, and coordinating travel reservations for team members. The candidate will also be responsible for preparing expense reports, scheduling meetings and events, and tracking and reporting on litigation matters. Effective communication with outside counsel, internal clients, and other stakeholders is a key aspect of this role, as it ensures that all parties are informed and aligned on legal matters. Given the dynamic nature of the legal field, responsibilities may vary widely from day to day, requiring adaptability and a proactive approach to problem-solving.

Responsibilities

• Preparing, organizing, and managing electronic and non-electronic legal documents.
• Assisting with data entry for new matter intake.
• Providing clerical support to attorneys and legal professionals.
• Handling phone communications and general administrative work.
• Coordinating travel reservations for team members.
• Preparing expense reports for legal team members.
• Scheduling meetings and events for the legal team.
• Tracking and reporting on litigation matters.
• Communicating with outside counsel, internal clients, and other stakeholders.

Requirements

• Strong organizational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to manage multiple tasks and prioritize effectively.
• Experience in a legal environment is preferred but not mandatory.

Nice-to-haves

• Familiarity with legal terminology and processes.
• Experience with document management systems.
• Ability to work independently and as part of a team.

Benefits

• Health insurance coverage.
• 401k retirement savings plan.
• Paid holidays and vacation time.
• Professional development opportunities.