Legal Assistant

Unclassified - Jackson, MS

Full-time

Hybrid - Jackson, MS

About the position

Our client is seeking a legal assistant for their Jackson & Ridgeland offices. This position is hybrid but does require you to be fulltime in the office when you first start to learn firm culture, process, and more importantly to meet and work with the team. The person hired will have legal assistant experience and be able to support several attorneys at one time. The clients are insurance defense firms. The ideal client is someone that takes pride in their work and will not let work go out the door that is not representing the Firm properly. The legal assistant will be responsible for a variety of tasks that are essential to the smooth operation of the legal office. This includes typing correspondence, reports, opinions, agreements, memoranda, applications, and all legal documents. In the attorney's absence, the legal assistant will handle client telephone inquiries, record messages, and follow up as required, as well as make appointments for clients. Maintaining good public relations with clients while observing the confidentiality of the attorney-client relationship is crucial. The role also involves reviewing and prioritizing incoming mail, ensuring that outgoing mail is timely deposited for delivery, and maintaining client and general files. The legal assistant will enter new client/matter data into the computer system, prepare and maintain client contact information, and conduct periodic reviews for possible storage of older files, preparing files to be closed. Additionally, the legal assistant will review the monthly docket report, establish and maintain a calendar and deadline reminder system, and inform the Docketing department of new and completed matters. Furthermore, the legal assistant will enter attorney/law clerk/technical writer/patent agent time into the time and billing software/system, ensure time sheets are provided to the appropriate person in a timely manner, process bills, proof billing invoices, and review and finalize bills after attorney input. Reporting the filings to clients and monitoring their attorney's docket in conjunction with the docketing department are also part of the responsibilities.

Responsibilities

• Types correspondence, reports, opinions, agreements, memoranda, applications, and all legal documents.
• Handles client telephone inquiries in attorney's absence, records messages, and follows up as required; makes appointments for clients.
• Maintains good public relations with clients; observes confidentiality of attorney-client relationship.
• Reviews and prioritizes incoming mail.
• Ensures that outgoing mail is timely deposited for delivery.
• Maintains client and general files.
• Enters new client/matter data into computer system.
• Prepares and maintains client contact information.
• Conducts periodic review for possible storage of older files; prepares files to be closed.
• Reviews monthly docket report; establishes and maintains calendar and deadline reminder system; informs Docketing of new and completed matters.
• Enters attorney/law clerk/technical writer/patent agent time into time and billing software/system; ensures time sheets are provided to appropriate person in timely manner; processes bills; proofs billing invoices; reviews and finalizes bills after attorney input.
• Reports the filings to clients.
• Monitors attorney's docket in conjunction with the docketing department.

Requirements

• Legal assistant experience with the ability to support several attorneys simultaneously.
• Accurate typing speed of 65+ wpm.
• High proficiency in Microsoft Word, Excel, and Outlook.
• Experience with editing, revising, and drafting of legal documents.
• Excellent written and verbal communication skills.
• Ability to multi-task and complete projects with little direction.
• Ability to use discretion and handle confidential information.
• Ability to meet deadlines and produce high-quality work products.
• Attention to detail and excellent organizational skills.