Legal Assistant

$54,080 - $74,880/Yr

CDK Global - Hoffman Estates, IL

Full-time

Hoffman Estates, IL

Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services

About the position

As a member of the Legal Team at CDK Global, the Legal Assistant will primarily provide essential support for the attorneys, focusing on litigation. This role involves assisting with day-to-day department needs and liaising regularly with cross-department partners to ensure smooth operations within the legal framework of the organization. The Legal Assistant will play a crucial role in various legal functions, including risk management, contract enforcement, ethics, and bankruptcy, thereby contributing to the overall efficiency and effectiveness of the legal department. The position entails a variety of responsibilities, including assisting attorneys with discovery processes, document preservation, and responding to subpoenas. The Legal Assistant will draft routine correspondence and serve as a liaison to support litigation and other legal functions. Additionally, the role requires preparing legal reports, developing and streamlining internal administrative processes, and managing document and file management tasks. The Legal Assistant will also review, process, and maintain customer and vendor agreements, which are vital for supporting dispute resolution and enhancing customer delivery. Collaboration is key in this role, as the Legal Assistant will work directly with cross-functional teams to intake and help resolve contractual issues. They will facilitate cross-functional decision-making and act as a trusted advisor with a collaborative team approach among internal and external business partners. Administrative duties will also be part of the role, advocating for the legal team and serving as the single point of contact for internal approvals. The Legal Assistant will liaise with outside counsel, internal departments, and vendors regarding the payment of invoices and assist in analyzing the Legal Department's expenditures, maintaining a litigation budget that includes tracking expenses and processing all invoices, orders, agreements, and other obligations for payment. General administrative support and other related duties will be assigned as needed.

Responsibilities

• Assist attorneys with discovery, document preservation, and subpoena responses.
• Draft routine correspondence and serve as a liaison to support litigation and other legal functions.
• Assist in preparing legal reports.
• Develop and streamline internal administrative processes.
• Perform document and file management.
• Review, process, and maintain customer and vendor agreements.
• Work directly with cross-functional teams to intake and help resolve contractual issues.
• Facilitate cross-functional decision making and act as a trusted advisor.
• Manage administrative duties to advocate for the legal team.
• Act as a liaison with outside counsel, internal departments, and vendors regarding invoice payments.
• Assist in the analysis of the Legal Department's expenditures.
• Maintain litigation budget and track expenses incurred by the Legal Department.
• Process all invoices, orders, agreements, and other obligations for payment.
• Provide general administrative support and perform other related duties as assigned.

Requirements

• Bachelor's Degree and/or 2-3+ years law firm and/or in-house legal team experience.
• Strong organizational skills and a detail-oriented personality.
• Ability to clearly and effectively communicate internally and with prospective clients.
• Independently manage and prioritize multiple tasks or workload deadlines.
• Strong desire and ability to learn.
• Project or program management and process improvement experience highly valued.
• Strong oral and written communication skills, especially in cross-functional situations.
• Proficiency in Microsoft Office and other office technology (e.g., SharePoint).

Nice-to-haves

• Detail-oriented, proactive, resourceful, and flexible.
• Strong problem-solving and research skills.
• Able to work both independently and collaboratively.
• NetDocs experience.
• Optimism, patience, and good humor.

Benefits

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Tuition reimbursement
• Vision insurance