Legal Assistant

Michael G Hostilo - Augusta, GA

Full-time - Entry Level

Onsite - Augusta, GA

Professional, Scientific, and Technical Services

About the position

The Legal Assistant at Michael G Hostilo LLC provides essential administrative support to the Attorney and Case Management team, ensuring efficient case management and excellent client service. This role involves coordinating client meetings, managing disbursements, and collaborating with various teams to facilitate the legal process.

Responsibilities

• Acting as administrative support for the Attorney, including scheduling and completing client disbursements.
• Coordinating client meetings and following up on client releases.
• Collaborating with the Attorney and Accounting team to facilitate client disbursements.
• Proactively following up with insurance adjusters to confirm demand packages and obtain initial offers for Attorney review.
• Partnering with Case Managers to gather all bills and records related to a client's case.
• Communicating with medical providers to retrieve medical records and bills efficiently.
• Generating and sending required correspondence, such as requests for medical records and bills, and conducting follow-ups.
• Contacting insurance companies to verify declaration pages, policy limits, and demand receipts.
• Setting up initial insurance claims for clients and sending letters of representation.
• Performing general administrative and receptionist duties, including greeting clients and answering phones and emails as needed.

Requirements

• High School diploma or equivalent required; Associate's degree preferred.
• At least one year of relevant experience in a customer-centric role; experience in a legal environment preferred.
• Proficiency in Microsoft Office; knowledge of Filevine case management software is highly desirable.
• Familiarity with basic medical records and terminology strongly preferred.
• Must obtain Notary certification within 30 days of hire, if not already certified.
• Demonstrates attention to detail, commitment to client care, integrity, and confidentiality.

Nice-to-haves

• Experience in a legal environment preferred.
• Knowledge of Filevine case management software is highly desirable.