Legal Assistant

Hks - Dallas, TX

Full-time - Entry Level

Dallas, TX

Professional, Scientific, and Technical Services

About the position

The Legal Assistant at HKS, Inc. plays a crucial role in supporting the Legal team by preparing legal documentation and processing transactions under general supervision. This position requires a highly organized individual with attention to detail, who is motivated to take initiative in assisting with various projects and ensuring compliance with legal standards.

Responsibilities

• Provides support to Legal team for confidential and time sensitive material
• Prepares Owner/Architect Agreements and Consultant Agreements under direction of Legal leadership
• Ensures that contracts and proposals are properly entered into organizational databases and securely maintained
• Prepares contract amendments
• Manages legal documentation and correspondence in strict confidence
• Assists in HKS insurance annual renewals
• Assists with corporate matters
• Coordinates appointments, including all correspondence and logistics necessary
• Prepares meeting agendas for assigned staff, assists with meeting set-up/clean-up which includes ordering lunch and takes minutes as needed
• Schedules and organizes activities such as meetings, schedules, travel, conferences and interviews for Legal team
• Answers phones, distributes mail, and processes expense reimbursement for Legal team
• Assists with corporate and professional compliance with state laws and regulations
• May scan, distribute, and archive appropriate resources for knowledge sharing

Requirements

• High school education; Associate's or higher degree preferred
• Typically with 5+ years of related experience
• Training or certification as a Legal Assistant or Paralegal
• Proficient in MS Office Suite, including Outlook, Word, Excel, PowerPoint and Teams
• Knowledge of Bluebeam software and Adobe including InDesign and Illustrator to create and edit materials and presentations preferred
• Strong interpersonal skills and the ability to interact with all levels of staff
• Strong work ethic and eagerness to produce high quality, accurate results
• Strong organizational skills and the ability to work on multiple projects at the same time
• Ability to write with proper grammar and correct grammar in documents reviewed
• Ability to maintain appropriate degree of confidentiality and adherence to the practice of business ethics
• Ability to communicate in a clear, concise, and professional manner both verbally and in writing
• Ability to proactively problem solve and collaborate on innovative solutions
• Ability to prioritize tasks to meet multiple deadlines and respond to changes at short notice
• Ability to work and collaborate in a team environment, and ability to work independently and prioritize work
• Ability to effectively meet deadlines at expected quality

Nice-to-haves

• Knowledge of Bluebeam software
• Experience with Adobe InDesign and Illustrator