About the position
As a Legal Assistant at E & J Gallo, you will play a crucial role in supporting the legal department by managing various administrative tasks and ensuring the smooth operation of legal processes. Your day-to-day responsibilities will include creating and managing reports and PowerPoint presentations, making travel arrangements, and scheduling appointments and meetings. You will also be responsible for maintaining professional journal subscriptions, screening inbound telephone calls, and directing department visitors. Your role will involve resolving routine and complex inquiries related to the department, coordinating events, and maintaining the legal department's calendar, status reports, and case summaries. In addition to these tasks, you will be proofreading and finalizing various legal documents, preparing proofs of service, and maintaining internal electronic files of legal documents and emails. This includes managing real estate files, pleadings, discovery requests, and responses. You will also be responsible for maintaining hard files and sending them to off-site storage, preparing check requests, and processing vendor expense approvals and reimbursements. This position offers a unique opportunity to work in a collaborative and supportive environment at a premier company in the wine industry, with potential for professional growth and development.
Responsibilities
- Creating and managing reports and PowerPoint presentations.
- Making travel arrangements and creating itineraries.
- Scheduling and maintaining the calendar of appointments and meetings.
- Maintaining professional journal subscriptions.
- Screening inbound telephone calls and directing department visitors.
- Resolving routine and complex department-related inquiries.
- Coordinating department events.
- Maintaining the Legal department calendar, status reports, and case summaries.
- Scheduling calls and meetings, including arbitrations, hearings, depositions, and interviews.
- Proofreading and finalizing various legal documents.
- Preparing proofs of service.
- Maintaining internal electronic files of legal documents and emails, including real estate files, pleadings, discovery requests, and responses.
- Maintaining internal department hard files and sending hard files to off-site storage.
- Preparing check requests and processing vendor expense approvals and expense reimbursements.
Requirements
- High School diploma or State-issued equivalency certificate.
- At least 3 years of administrative and/or legal support experience reflecting an increasing level of responsibility.
- Excellent organizational and time management skills.
- Proficient in Microsoft Office Suite.
Benefits
- Voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability.
- Access to a retirement savings plan.
- Service bonus and holiday pay plans (earn up to eight paid holidays per benefit year).
- Transit spending account.
- Paid sick leave under the applicable state or local plan.
