Legal Assistant

$35,360 - $52,000/Yr

Law Office Of Shelly Jean John - Ontario, CA

Full-time - Entry Level

Ontario, CA

11-50 employees

Professional, Scientific, and Technical Services

About the position

The Legal Assistant/Case Manager position at the Law Office of Shelly Jean John is a full-time role focused on managing client cases in the family law sector. The individual will serve as the first point of contact for clients, ensuring that cases progress smoothly and efficiently while maintaining clear communication about the legal process. This role requires a blend of project management skills, attention to detail, and a compassionate approach to client interactions.

Responsibilities

• Being the first face of the company by speaking with our clients with a friendly personality, and tending to clients' needs with compassion and promptness
• Articulating the court process, steps and status to the clients so they know where they are in the process and what's next
• Making sure there is always a 'next step' in the case that is being performed so the case does not get stalled
• Ensuring that no deadlines are missed; that Clients and attorneys are prepared for the hearings; and that you keep the case moving along toward completion
• Handle office correspondence and administrative tasks such as responding to emails and phone calls, communicating with opposing attorney offices, taking dictation, and letting the team know about upcoming deadlines
• Gathering important information and records so we can prepare documents
• Calendaring due dates and following through to ensure none are missed
• Managing Google Drive documents (correctly labeling, organizing and sending to clients)
• Monitoring the Client Portal and replying to messages or directing them to them
• Meet your minimum weekly billable hour requirements

Requirements

• Associate's degree or equivalent
• 2+ years minimum prior experience in a family law environment as a secretary or administrative assistant, or demonstrate a solid understanding of the family law process/procedures
• Excellent organizational and project management skills
• Excellent written and verbal communication skills
• Applicant must be able to type 50 words per minute or faster
• Must have a positive attitude, be coachable, and be willing to learn
• Applicant must have worked with legal software, case management and calendaring programs and be comfortable with using various windows and monitors on a computer
• Ability to comfortably use Google Suite products

Benefits

• Flexible working arrangements around in-office and remote work
• Opportunities for professional growth and development
• Supportive work environment focused on employee satisfaction